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File #: 18-0919    Version: 1 Name: 8/9/18 - Cogsdale Annual Maintenance PO
Type: Resolution Status: Passed
File created: 8/9/2018 In control: City Council
On agenda: 8/9/2018 Final action: 8/9/2018
Enactment date: 8/9/2018 Enactment #: R-18-308
Title: Resolution to Approve a Three Year Agreement with Cogsdale Corporation for Annual Software Maintenance and Support for FY2019 - FY2021 ($320,172.54)
Attachments: 1. Cogsdale Ann Arbor Maintenance Agreement 7-12-18 EXT.pdf, 2. Executed Agreement
Title
Resolution to Approve a Three Year Agreement with Cogsdale Corporation for Annual Software Maintenance and Support for FY2019 - FY2021 ($320,172.54)
Memorandum
Attached for your review and action is a resolution approving a Three Year Software Maintenance and Support Agreement with Cogsdale Corporation for maintenance and support of the Water Utility Management System and Online Utility Billing Payment software for FY2019 - FY2021 in the amount of $320,172.54.

Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2019 Information Technology Services Unit budget. The expenditure is planned to be budgeted in FY2020 and FY2021 in the Information Technology Services Unit budgets. There are no additional funds being requested.

The Cogsdale software is primarily used by the Customer Services Unit for supporting Water Utilities, Solid Waste, Airport, and Administration, customer account management, billing and financial tracking. During the course of a year, software upgrades and annual maintenance are required and as the developer of this proprietary software, Cogsdale, is the sole source provider.

The proposed agreement is imperative to maintain our relationship with Cogsdale Corporation so the City can receive application updates and maintain support. The City has a perpetual license to run the Cogsdale Corporation software.

Cogsdale Corporation complies with the requirements of the City's Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Joshua Baron, IT Applications Delivery Manager
Reviewed by: Tom Shewchuk, Director, Information Technologies Service Unit
Reviewed by: Tom Crawford, Financial Services Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Cogsdale Corporation, as the developer of the proprietary software, is the only vendor that can provide Water Utility Customer Information System maintenance and enhancements;

Whereas, The attached Software Maintena...

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