Title
Resolution to Approve the Purchase of Automotive and Truck Replacement Parts with Related Equipment, Accessories, and Services from NAPA Auto Parts (Sourcewell; Not To Exceed $60,000.00)
Memorandum
The proposed resolution authorizes the purchase of automotive and truck replacement parts along with related equipment, accessories, and services, in an amount not to exceed $60,000.00 per year, from NAPA Auto Parts for FY19 and FY20, subject to the availability of funding in FY20.
NAPA Auto Parts was awarded contract number 062916-GPC by the Sourcewell (formerly NJPA) cooperative purchasing program for Fleet Services Parts & Equipment. Sourcewell contract number 062916-GPC expires on September 6, 2020. The City of Ann Arbor is a member of Sourcewell.
The Fleet and Facilities Unit has found that the Sourcewell cooperative purchasing program is the most advantageous and cost effective method of purchasing automotive and truck replacement parts for the City’s Fleet. The City has previously purchased replacement parts from NAPA Auto Parts and found they stock a wide variety of parts and offer timely delivery.
Budget and Fiscal Impact: Adequate funding for the purchase of automotive and truck replacement parts has been budgeted in the approved FY19 Fleet Services Operations and Maintenance Budget. Award of the FY20 purchase order would be subject to the availability of funds.
NAPA Auto Parts complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase automotive and truck replacement parts with related equipment, accessories, and services to maintain the City’s fleet of vehicles and equipment;
Whereas, Competitive bids were received by the Sourcewell (formerly NJPA) cooperative purchasing program;
Whereas, NAPA Auto Parts was awarded Contract Number 062916-GPC for Fleet Services Parts & Equipment;
Whereas, NAPA Auto Parts complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of these replacement parts are available in the approved FY19 Fleet Services Operations and Maintenance Budget;
RESOLVED, That the City Council approves the issuance of a purchase order or purchase orders to NAPA Auto Parts for the purchase of automotive and truck replacement parts, along with related equipment, accessories, and services, to maintain the City’s fleet, in an amount not to exceed $60,000.00 in FY19 and not to exceed $60,000.00 for FY20, subject to the availability of funding in FY20; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.