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File #: 18-1164    Version: 1 Name: 8/9/18 - Award On-Call Mechanical Services
Type: Resolution Status: Passed
File created: 8/9/2018 In control: City Council
On agenda: 8/9/2018 Final action: 8/9/2018
Enactment date: 8/9/2018 Enactment #: R-18-316
Title: Resolution to Approve a Two-Year Contract with Boone & Darr Inc. for On-Call Mechanical Services (Not to Exceed $180,000.00) (RFP #18-25)
Attachments: 1. RFP 18-25 - Mechanical Services.pdf, 2. Boone & Darr RFP Proposal.pdf
Title
Resolution to Approve a Two-Year Contract with Boone & Darr Inc. for On-Call Mechanical Services (Not to Exceed $180,000.00) (RFP #18-25)
Memorandum
We recommend your approval of the attached resolution authorizing a 2-year contract with Boone & Darr Inc. to provide on-call mechanical services at various City facilities. The contract amount will not exceed $180,000.00.

The mechanical services will include both HVAC and plumbing work. The contract will start in August 2018 and run through June 30, 2020. A purchase order in an amount not to exceed $90,000.00 per year would be issued for FY19 and FY20, subject to the availability of funding in FY20.

The resolution also authorizes the City Administrator to extend the contract for up to two additional one-year periods for a total amount not to exceed $360,000.00 over the life of the extended contract, subject to the annual appropriation of funds. Hourly rates for each year of the contract would be adjusted per the RFP fee proposal form.

Proposals were solicited for On-Call Mechanical Services through RFP #18-25 and opened on June 26, 2018. Boone & Darr Inc., which is based in Ann Arbor, MI, provided the most responsive proposal.

As an on-call service, there is no guarantee of work or minimum amount paid to the contractor. Work will be as needed on a time and material basis.

Budget and Fiscal Impact: Funding for these services are included in the FY19 operating budgets of the Fleet & Facilities Unit and the Solid Waste Fund. Issuance of the FY20 purchase order and any approved extension for FY21 and FY22 would be subject to the availability of funds from those same sources in subsequent fiscal years.

Boone & Darr Inc. complies with the City's Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination ordinance requirements.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howar...

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