Title
Resolution to Approve Amendment No. 6 to the Carlisle/Wortman Professional Services Agreements for Building Official Services, Amend the FY18 Budget and Appropriate Necessary Funds to Conclude the Current Service Contract (8 Votes Required)
Memorandum
The City has contracted with Carlisle/Wortman to provide Building Official and plan review and planning services since the City's Building Official left City's employment in December 2014.
In 2017 Building and Rental Services acquired both a full time Building Official and Deputy Building Official to oversee daily operations and plan review functions. Since their time of hire the service unit has resumed plan review responsibility for simple residential and minor commercial projects. Over the past 10 months it has been determined that a third party plan review service is necessary to complete large commercial projects and new single-family home plan review. To ensure the level of service we currently provide remains consistent with the ability to achieve service goals we have completed and published an RFP to secure third party services on a 3-year contract.
At this time we have exhausted the funds from Amendment #5 and request an additional approval to cover outstanding invoices for services provided through Carlisle/Wortman. We experienced a high level of plan submittals in the months of February thru April, which overextended amendment #5 funds. Since December 2014 Carlisle/Wortman has provided satisfactory services to the City and they have been awarded the contract for permanent services through the appropriate purchasing procurement request for proposal process. In May 2016, Council approved not to exceed $200,000 for Carlisle/Wortman for Building Official and plan review services. Subsequently, Council extended the contract and increased funding by $500,000 for continued Building Official and plan review services to be funded from the Construction Code Fund in November 2016. At this time staff is ...
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