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File #: 18-0901    Version: 1 Name: 6/18/18 Emergency Contract United Lawnscape Seasonal Mowing
Type: Resolution Status: Passed
File created: 5/14/2018 In control: City Council
On agenda: 6/18/2018 Final action: 6/18/2018
Enactment date: 6/18/2018 Enactment #: R-18-243
Title: Resolution to Ratify Emergency Contract with United Lawnscape, LLC for Seasonal Mowing and Trimming ($44,940.00)
Attachments: 1. Emergency Change Order Authorization.pdf, 2. United Lawnscape GSA 5-23-18.pdf, 3. Approved Resolution R-15-114.pdf, 4. FINAL BID ANALYSIS.pdf, 5. Change Order _1 Revena Place.pdf
Title
Resolution to Ratify Emergency Contract with United Lawnscape, LLC for Seasonal Mowing and Trimming ($44,940.00)
Memorandum
Attached for your review and approval is a resolution that ratifies the emergency contract for Seasonal Mowing and Trimming services with United Lawnscape, LLC ("United") at a contract amount of $44,940, to replace Green Vision Lawn & Landscaping.

On April 6, 2015, City Council approved a resolution R-15-114, ITB 4364 awarding KBK Landscaping and Green Vision Outdoor Services a Mowing and Trimming Contract for three years with an option to renew the contract for up to two (2) one (1) year periods. The ITB was divided into 5 sections, KBK Landscaping was awarded sections C (Other City), D (Parks Other), and E (Rec & Ed); Green Vision was awarded sections A (Traffic Islands), and B (WWTP). A traffic island area (Signature Boulevard) that was inadvertently omitted in the bid documents was added before the Green Vision contract was executed, adding a season price of $51.58 to the contract. A change order was done on the Green Vision contract on June 22, 2015, for an area (Revena Place), also inadvertently omitted on the original bid, adding a season price of $255.92 to the contract. The contract allowed for addition of these areas, and the amounts fell within the contingency approved by City Council.

This spring an offer to extend the contract was made and accepted by KBK Landscaping Inc. and Green Vision Outdoor Services. Subsequently, Green Vision rescinded their acceptance. Because of the immediate need for mowing services, staff reached out to the other bidders of ITB 4364 in order of the next lowest bid. There were four bidders who successfully bid on ITB 4364 - Seasonal Mowing Services. United Lawnscape, LLC was the fourth lowest bidder and has agreed to mow the locations originally awarded to Green Vision for the amount submitted on their 2015 bid. United has added $140.00 as the season price for each of the two areas not in...

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