Title
Resolution Approving a Cost-Sharing Contract (No. 18-5196) with the Michigan Department of Transportation (MDOT) to Facilitate Federal Funding of Preventative Maintenance and Safety Improvements on Seventh Street
Memorandum
Attached for your review and consideration, please find a resolution to approve a cost-sharing contract between the City of Ann Arbor (City) and the Michigan Department of Transportation (MDOT) to facilitate federal funding for capital preventative maintenance and pavement marking improvements on Seventh Street between Scio Church Road and Miller Avenue. Among other things, the proposed contract allocates shared costs of the construction, and describes each party’s rights and responsibilities.
As background, this contract will facilitate the City’s Capital Improvements Plan, and, in particular, Project TR-AT-19-01, which includes the aforementioned improvements. The preventative-maintenance project work involves the segment between Scio Church Road and West Stadium Boulevard and includes intermittent concrete-curb and gutter removal and replacement, minor drainage construction, removal of the top portion of the existing pavement, placing new hot-mix asphalt, and restoration of disturbed areas. Additional work includes new sidewalk to fill a gap adjacent to Pioneer High School, along the east side of the road south of West Stadium Boulevard. The Ann Arbor Public Schools (AAPS) committed to funding the new sidewalk, and the City is working with AAPS to finalize an agreement for the same. Finally, the proposed pavement-marking improvements extend through the entire project corridor and include placing buffered bike lanes from Scio Church Road to south of West Washington Street together with enhanced crosswalk and other markings.
The City submitted final plans and specifications for this work to MDOT in March 2018, which advertised it in May for a June 1, 2018 bid letting. MDOT will award a construction contract to the qualified low bidder and will administer the contract; the City will act as project engineer.
The City expects construction to begin by mid July 2018 and to continue through late August, 2018. During construction, the contractor will maintain one lane of vehicular traffic in each direction on Seventh Street and use flag control at various times when necessary. The contractor will maintain access for emergency vehicles, and to properties in the project corridor. It will also maintain and/or detour pedestrian traffic as required.
Budget/Fiscal Impact
The estimated project cost is $945,000.00, of which an estimated $754,300.00 is for construction. The City expects $576,838.78 in federal funds to offset participating construction costs. The City will fund its share of the remaining project costs including those for construction, design and construction engineering, and material testing.
Below is a breakdown of the project revenues:
|
Revenue Source |
Amount |
|
Federal Surface Transportation Program (STP) Funds - FY18 |
$497,600.00 |
|
Federal Highway Safety Improvement Program (HSIP) Funds - FY18 |
$79,238.78 |
|
Bridge, Sidewalk, and Street Millage - FY19 |
$100,000.00 |
|
Major Streets Fund - FY19 |
$187,461.22 |
|
Ann Arbor Public Schools |
$80,700.00 |
|
Total |
$945,000.00 |
Entry into a contract in this form with the State is a condition to federal funding, and the form is the same as the City has used for other federally funded projects. Based on estimated project costs Federal Surface Transportation Program and Highway Safety Improvement Program funds are expected to pay for 76.5% of the eligible participating construction costs. These funds are capped in accordance with Part I, Section 5 of the MDOT Contract Agreement.
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City’s Capital Improvements Plan includes Project TR-AT-19-01 for preventative-maintenance and pavement-marking improvements on Seventh Street between Scio Church Road and Miller Avenue;
Whereas, The City is required to execute a cost-sharing contract with MDOT in order to receive federal funding for the project;
Whereas, The City plans to fund its share of the project from approved Major Street Fund operation and maintenance budget ($62,461.22), the Major Street Fund Capital Budget ($125,000.00) and the Bridge, Sidewalk, and Street Millage; and
Whereas, The Ann Arbor Public Schools will fund the new sidewalk proposed as part of the project to fill a gap in the system adjacent to Pioneer High School;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute MDOT Contract No. 18-5196 for capital preventative-maintenance and pavement-marking improvements on Seventh Street, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney;
RESOLVED, That the funding for the project be available without regard to fiscal year;
RESOLVED, That City Administrator be authorized to take necessary administrative actions to implement this project, including issuing Traffic-Control Orders, night-work authorizations, and other similar administrative approvals, as necessary, to allow for the project work to proceed without delay; and
RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.