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File #: 18-0987    Version: 1 Name: 6/18/18 - Amendment to On-Call Mechanical Services Contract
Type: Resolution Status: Passed
File created: 6/8/2018 In control: City Council
On agenda: 6/18/2018 Final action: 6/18/2018
Enactment date: 6/18/2018 Enactment #: R-18-242
Title: Resolution to Approve Amendment No. 1 to the Service Contract with Metro Controls, Inc. for On-Call Mechanical Services ($250,000.00)
Attachments: 1. Contract_Amendment_1.pdf, 2. metro_signed_contract_20150716.pdf

Title

Resolution to Approve Amendment No. 1 to the Service Contract with Metro Controls, Inc. for On-Call Mechanical Services ($250,000.00)

Memorandum

Attached for your review and consideration is a resolution to approve and authorize Amendment Number 1 to the contract with Metro Controls, Inc. (previously Metro Environmental, Inc.).  On July 6, 2015 City Council approved the On-Call Mechanical Services Contract with Metro Controls, Inc. to perform mechanical maintenance, repair or installation services on City Facilities including the swimming pools, ice rinks and Wheeler Service Center by approving Resolution R-15-233.

 

Amendment Number 1 will increase the available funding from $200,000.00 to $250,000.00 for fiscal year 2018.  The amendment is required due to emergency mechanical work necessary to ensure Veteran’s Memorial Park pool opened on schedule.

 

While attempting to stabilize the hot water system at Veteran’s Memorial Park on May 25, 2018, the hot water tank failed beyond repair.  This failure required emergency work by Metro Controls, Inc. to make certain hot water would be available for the scheduled pool opening on May 26, 2018.  Failure to provide hot water would have prevented opening the pool for the season. 

 

Funding for the additional work by Metro Controls, Inc. is available in the approved FY18 Parks Maintenance and Capital Improvement Millage Budget.

 

Metro Controls, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.

Staff

Prepared by:  Chris Elenbaas, Public Works Engineer

Reviewed by: Colin Smith, Parks and Recreation Manager

Reviewed by:  Derek Delacourt, Community Services Area Administrator

Approved by:  Howard S. Lazarus, City Administrator

Body

Whereas, The emergency replacement of the hot water tank at Veteran’s Memorial Park was necessary to open the pool on schedule;

 

Whereas, The Service Contract with Metro Controls, Inc. must be amended because the fiscal year 2018 contract balance is not adequate to cover the expense of the emergency hot water tank replacement work;

 

Whereas, Funding is available in the approved FY18 Parks Maintenance and Capital Improvement Millage Budget; and

 

Whereas, Metro Controls, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;

 

RESOLVED, That the Amendment No. 1 to the Service Contract with Metro Controls, Inc. is approved in the amount of $250,000.00 for fiscal year 2018;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Amendment No.1 to the Service Contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.