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File #: 18-0572    Version: 1 Name: 6/4/18 Turnkey GSA Amendment
Type: Resolution Status: Passed
File created: 6/4/2018 In control: City Council
On agenda: 6/4/2018 Final action: 6/4/2018
Enactment date: 6/4/2018 Enactment #: R-18-202
Title: Resolution to Approve Amendment 1 to the Contract with Fiber Optic Management LLC d/b/a Turnkey Network Solutions for Maintenance of the City's Fiber Optics Network
Attachments: 1. Turnkey A2 I-NET Maintenance Agreement Amendment 1.pdf, 2. Turnkey I-NET Maintenance Agreement.pdf
Title
Resolution to Approve Amendment 1 to the Contract with Fiber Optic Management LLC d/b/a Turnkey Network Solutions for Maintenance of the City's Fiber Optics Network
Memorandum
Attached is a resolution authorizing amendment to the contract with Fiber Optic Management LLC dba Turnkey Network Solutions (Turnkey) to extend the term of the contract by four years, from June 30, 2018, to June 30, 2022, subject to the availability of funding each year.

RFP 17-30 was issued for maintenance of the City's new Fiber Optics Network (A2 I-NET). Fiber Optic Management LLC dba Turnkey Network Solutions was selected from four proposals. The term proposed in RFP 17-30 was for 5 years. However, because the A2 I-NET started operation in November and maintenance needed to be in place in case of a problem, the initial contract was written with a termination date of June 30, 2018, and an expected cost of services well under $25,000.00 based on the schedule of prices bid and incorporated into the contract. The initial contract provides that City Council may amend the contract to authorize four additional years of service. The proposed amendment extends the term of the contract for an additional four years, from July 1, 2018 to June 30, 2022. The proposed amendment also includes a non-substantive revision for clarity.

Fiscal/Budget Impact:
Annual fixed maintenance costs per year is $3,000.00. Other maintenance, not to exceed $85,000.00 annually, will be done as required when incidents requiring maintenance occur, utilizing a per-hour and (or) per-unit basis depending on the nature of the incident. Funding for these expenses in FY19 is included in the FY19 Information Technology Services Budget, and funding for these expenses in the FY20-FY22 Information Technology Services Budgets is planned.
Staff
Prepared by: Tom Shewchuk, Information Technology Services Director
Reviewed by: Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, ...

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