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File #: 18-0849    Version: 1 Name: 6/4/18 Purchasing Three Servers from Dell Marketing ($86,734.50)
Type: Resolution Status: Passed
File created: 6/4/2018 In control: City Council
On agenda: 6/4/2018 Final action: 6/4/2018
Enactment date: 6/4/2018 Enactment #: R-18-204
Title: Resolution to Approve a Purchase Order to Dell Marketing L.P. for Replacing Server Equipment ($86,734.50)
Attachments: 1. Dell VMware Quote_US_PC_SC_3000024693034.1_2018-05-03 (002).pdf
Resolution to Approve a Purchase Order to Dell Marketing L.P. for Replacing Server Equipment ($86,734.50)
Attached for your consideration is a resolution authorizing a purchase order to Dell Marketing L.P. for Server equipment replacement (three servers and related accessories) for $86,734.50.

Fiscal/Budget Impact: This expenditure is planned for and budgeted in the FY2019 Information Technology Services Fund budget.

Dell servers will be procured under the MiDEAL Extended Purchasing Program, a program allowing use of state contracts to buy goods and services for Michigan Cities and other nonprofit entities. Dell, through agreements such as MiDEAL, has consistently provided the lowest price for servers and has been providing server equipment to the City of Ann Arbor for over fourteen years.

Information Technology utilizes "software virtualization" technology and Dell Servers to maximize the efficiency and effectiveness of the City's data center by providing, performance, scalability and high availability for City operations within a virtual server environment.

Computing hardware advancements coupled with software virtualization technology allows the City to run a vast majority of mission critical systems (greater than 90%) within a virtual server environment, reducing operational costs and the total number of physical server acquisitions required.

The Dell Servers currently running the City's virtual server environment are mission critical, nearing end of life, and require replacement. The City's Technology Plan calls for the replacement of servers after five (5) years of service in accordance with industry best practice.

The accompanying resolution authorizes the creation of a purchase order to Dell in the amount of $86,734.50 for replacement of server equipment as described above.
Prepared by: Jennifer Grimes, Senior Infrastructure Lead, Information Technology
Reviewed by: Tom Shewchuk, Director, Information Tec...

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