Title
Resolution to Approve Street Closings for the UA Block Party and Plumbers & Pipefitters 5K - Monday, August 13, 2018
Memorandum
Attached for your consideration is a resolution to approve the closing of the following streets from 1:00 P.M. to 11:00 P.M. on Monday, August 13, 2018 to stage the UA (United Association) Block Party and the Plumbers & Pipefitters 5K:
• S. Main Street between William and Huron Streets
• Liberty and Washington Streets between S. Ashley Street and S. Fourth Avenue
The actual event will take place from 6:00 P.M. until 10:00 P.M. with the additional time to be used for set-up and break-down of the event.
The Sponsor has requested the following streets be closed for the 5K from 6:00 P.M. to 8:00 P.M.:
• Extend Liberty closure from S. Main Street to State Street
• State Street between North University and Washington
• North University from State Street to Fletcher - northern/west bound lanes
• Fletcher from North University to Washington - western/northern sidewalk
• Washington Street - southern/east bound lanes
The actual race will begin at 6:50 P.M. and end by 7:45 P.M. with the streets to open as soon as safely possible as the runners complete the course.
In 2016 there were concerns about the weekday timing of the 5K and traffic disruptions. As a result, the organizers met with City staff, including Police and Fire, as well as with the AAATA bus system. All agreed that the disruption is as minimal as is safely possible for the runners and the community. The benefactor of the race is the Semper Fi Fund. All proceeds raised are then matched by the UA and donated to the charity. This event has raised more than $250,000 over the last six years due to the UA 5K Race. The opening ceremony includes an honoring a Veteran who will then start the race.
This event, sponsored by the Ann Arbor Area Convention and Visitors Bureau (AAACVB), is also intended to attract people to the downtown area to enjoy the festivities. Classic and muscle cars will be the showcase of this event. Live entertainment will be provided from 6:00 P.M. and will conclude by 10:00 P.M.
Notification of the street closings will be provided through the City’s website and GovDelivery. The Sponsor will also distribute flyers to all UA members via the internet, AAACVB website, MLive.com, flyers to residents in the impacted area as well as hotels, area churches and merchants no less than two weeks prior to the event. Samples are attached to this request.
Staff
Prepared by: Debra Williams, Office Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City has received a request from the Ann Arbor Area Convention and Visitors Bureau (AAACVB) to close the following streets from 1:00 P.M. to 11:00 P.M. on Monday, August 13, 2018 to facilitate the staging of the UA Block Party and Plumbers & Pipefitters 5K;
• S. Main Street between William and Huron Streets
• Liberty and Washington Streets between S. Ashley Street and S. Fourth Avenue
and for the 5K from 6:00 P.M. to 8:00 P.M.:
• Extend Liberty closure from S. Main Street to State Street
• State Street between North University and Washington
• North University from State Street to Fletcher - northern/west bound lanes
• Fletcher from North University to Washington - western/northern sidewalk
• Washington Street - southern/east bound lanes
Whereas, The street closures will be signed, barricaded and properly supervised by staff provided by applicant; and
Whereas, Notification of the street closings will be provided through the City’s website, Gov Delivery, applicant distribution of flyers via the internet, the AAACVB website, MLive.com and postcards to hotels, impacted churches, area merchants and resident mailboxes no less than two weeks prior to the event;
RESOLVED, That Council approve the closing of the following streets from 1:00 P.M. to 11:00 P.M. on Monday, August 13, 2018:
• S. Main Street between William and Huron Streets
• Liberty and Washington Streets between S. Ashley Street and S. Fourth Avenue
and for the 5K from 6:00 P.M. to 8:00 P.M.:
• Extend Liberty closure from S. Main Street to State Street
• State Street between North University and Washington
• North University from State Street to Fletcher - northern/west bound lanes
• Fletcher from North University to Washington - western/northern sidewalk
• Washington Street - southern/east bound lanes