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File #: 18-0382    Version: Name: 4/2/18 Resolution to approve a Service Contract with Northwest Pools, Inc. for On-Call Pool Mechanical Services at the City Pools for an amount not to exceed $75,000.00 annually for FY 18 – 20 with a Two Year Renewal Option not to exceed $75,000.00 annual
Type: Resolution Status: Passed
File created: 4/2/2018 In control: City Council
On agenda: 4/2/2018 Final action: 4/2/2018
Enactment date: 4/2/2018 Enactment #: R-18-106
Title: Resolution to Approve a Service Contract with Northwest Pools, Inc. for On-Call Pool Mechanical Services at the City Pools for an Amount Not to Exceed $75,000.00 Annually for FY18 - FY20, with a Two-Year Renewal Option Not to Exceed $75,000.00 Annually for FY20 - FY22
Attachments: 1. RFP 18-05 Parks Pool Mechanical services jdl.pdf, 2. Northwest Pools PSA ext.pdf
Title
Resolution to Approve a Service Contract with Northwest Pools, Inc. for On-Call Pool Mechanical Services at the City Pools for an Amount Not to Exceed $75,000.00 Annually for FY18 - FY20, with a Two-Year Renewal Option Not to Exceed $75,000.00 Annually for FY20 - FY22
Memorandum
Attached for your review is a resolution to approve a Service Contract with Northwest Pools, Inc. for On-Call Pool Mechanical Services at the City Pools.

Budget and Fiscal Impact:

It is requested that a Service Contract be approved for two years ending April 30, 2020, for an amount not to exceed $75,000.00 annually for FY18 - FY20, with an option to administratively renew for two additional years with an amount not to exceed $75,000.00 annually for FY20 - FY22. If renewed, the contract rates are subject to an escalation not to exceed 3%. Funding is available in the approved FY18 Parks Maintenance and Capital Improvements Millage. Continuation and extensions of the contracts in each fiscal year after June 30, 2018, will depend on funding within the Parks Maintenance and Capital Improvement Millage for that fiscal year.

Project Description

Each year the Parks and Recreation Services Unit utilizes pool services companies to perform pool opening inspection and maintenance, in season repairs, on-going maintenance, and closing procedures at Fuller, Buhr, Veterans, and Mack pools. Since 2014, the pools have spent an average of $50,000.00 - $65,000.00 between multiple companies to prepare, close, and maintain the pools and the aging infrastructure. The goal of having one company on call to provide all services will help ensure consistent opening and closing procedures, as well as consistent handling of all work done on each pool.

The not to exceed amount of $75,000.00 is more than any prior year's expense total; however, staff are concerned that aging components at each of the pools may lead to larger than average expenses over the course of the contract. Staff has replaced nume...

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