Title
Resolution to Approve a Contract with Hart Carpentry in the Amount of $46,335.00 to Construct Shade Structures at Fuller Pool, per Bid #4012, and to Establish a Total Construction Project Budget of $50,969.00
Memorandum
Attached for your review and action is a resolution to approve a contract with Hart Carpentry in the amount of $46,335.00 to construct shade structures at Fuller Park Pool, per Bid #4012, and to establish a total construction project budget of $50,969.00.
The 2006-2011 Park and Recreation Open Space Plan identified Fuller Pool as a priority for renovations. Renovations of the locker rooms and construction of a picnic shelter were completed in 2006. The remaining elements of the project include a new shade structure on the pool deck, and an extension of an existing shade structure adjacent to the deck. Funding for this project is included in the approved FY 09 Park Rehabilitation and Development Millage Budget as well as the Parks Memorials & Contributions Fund, from developer contributions earmarked for this park. Funds from the Park Rehabilitation and Development Millage for this project amount to $30,969.00 with the remaining $20,000.00 being funded from developer contributions.
Bid documents were advertised on MITN and were sent to qualified contractors. Four companies submitted bids for the project as follows:
Hart Carpentry* $46,335.00
Construction Solutions, Inc. $60,300.00
Baseline Constructors, Inc. $61,200.00
Heaney General Contracting, Inc. $64,000.00
* Lowest responsible bid
The resolution includes a recommended construction contingency of $4,634.00 (10%) to cover potential contract change orders to be approved by the City Administrator. It is requested that a $50,969.00 total construction project budget be established for the life of the project without regard to fiscal year.
Hart Carpentry meets the living wage and prevailing wage requirements and received Human Rights approval on April 8, 2009.
Staff
Prepared by: Amy Kuras, Landscape Architect II
Reviewed by: Colin Smith, Parks and Recreation Services Manager and Jayne Miller, Community Services Area Administrator
Body
Whereas, Infrastructure improvements to Fuller Pool are identified as a priority in the 2006-2011 Park and Recreation Open Space Plan;
Whereas, Construction of shade structures at the pool is the final phase of renovations to the Fuller Pool improvement project;
Whereas, Funding for the project is included in the approved FY 09 Parks Rehabilitation and Development Millage budget and in the Parks Memorials & Contributions Fund, from developer contributions earmarked for this park for renovations to Fuller Pool; and
Whereas, Hart Carpentry received Human Rights approval on April 8, 2009 and complies with the living wage and prevailing wage requirements;
RESOLVED, That City Council approve a construction contract, per Bid #4012, with Hart Carpentry for $46,335.00 and approve a construction contingency of $4,634.00 (10%) to cover potential contract change orders for a total project budget of $50,969.00 to construct shade structures at the Fuller Park Pool for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.