Title
Resolution to Approve Renewal of a Multi-Year Enterprise Agreement with Microsoft Corporation and Related Multi-Year Payment Plan and Sales and Service Agreement with CDW Government, LLC ($867,616.42)
Memorandum
The attached resolution seeks authorization to approve the third renewal of a three-year Enterprise Agreement with Microsoft Corporation, payable in three annual installments, for FY2019, FY2020 and FY2021 in the amount of $347,001.86 in FY2019 and $260,307.28 in FY2020 and FY2021 (each year), to CDW Government, LLC ("CDW"), totaling $867,616.42, in accordance with CDW's quote. The resolution also authorizes the approval of a related sales and service agreement with CDW.
Fiscal/Budget Impact: This expenditure is planned for and budgeted in the FY2019 Information Technology Services Fund proposed budget. The expenditures will be planned for and budged in the FY2020 and FY2021 Information Technology Services Fund budget.
The City of Ann Arbor received three quotations for renewal of the Microsoft Enterprise Agreement. CDW submitted the lowest quotation.
The renewal of the Enterprise Agreement provides the City access to current software licenses, upgrades and maintenance for Microsoft Windows Desktop Operating Systems, Office365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, SQL Server, SharePoint Server Client Access Licenses, server terminal server licenses, Visio, Project, PowerBI, and Azure hosting.
The multi-year payment plan and service agreement with CDW provides the City of Ann Arbor the ability to spread the payments over a three year timeframe, continues to provide City employees access to enhanced technical support, technical training vouchers, and provides annual strategic consulting services.
Funds for this expense are budgeted in the proposed FY2019 Information Technology Service Fund Budget; funds will be planned and budgeted in the FY2020 and FY2021 IT Fund Budgets. Authorization of the...
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