Title
Resolution to Approve the Purchase of Heavy Equipment/Truck Tires and Tire Repair Services from Shrader Tire & Oil (MiDeal; Not To Exceed $125,000.00)
Memorandum
The attached resolution authorizes the purchase of heavy equipment/truck tires and tire repair services in an amount not to exceed $125,000.00 from Shrader Tire & Oil as an authorized dealer under the State of Michigan MiDeal cooperative purchasing contract #071B6600042.
All authorized Michelin tire dealers in Michigan that signed Dealer Agreements with the State of Michigan are approved vendors under the MiDeal Contract. The contract covers multiple brands of tires including Michelin, BFGoodrich and Uniroyal.
MiDeal contract #071B6600042 expires on March 31, 2019, so authorization to purchase under this contract is requested for the remainder of FY18 and throughout FY19 until the contract’s expiration date, subject to the availability of funding in FY19.
The Fleet and Facilities Unit spends approximately $125,000.00 annually on heavy equipment/truck tires and tire repair services to maintain the City Fleet. The City has previously purchased replacement tires and repair services from Shrader Tire & Oil and found they stock a wide variety of tires and offer timely service and delivery.
Shrader Tire & Oil complies with the requirements of the City’s conflict of interest and Non-Discrimination Ordinances.
Adequate funding for the purchase of replacement parts has been budgeted in the approved FY18 Fleet Services Operations and Maintenance Budget.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase heavy equipment/truck tires and tire repair services to maintain the City’s fleet of vehicles and equipment;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program;
Whereas, Authorized Michelin tire dealers who signed Dealer Agreements with the State of Michigan were awarded Contract Number 071B6600042 for Tires and Tire Repair Services;
Whereas, Shrader Tire & Oil is an authorized dealer under the MiDeal contract;
Whereas, Shrader Tire & Oil complies with the requirements of the City of Ann Arbor’s Conflict of Interest and Non-discrimination Ordinance requirements; and
Whereas, Adequate funds for the purchase of tire and tire repair services included in the approved FY 18 Fleet Services Operations and Maintenance Budget;
RESOLVED, That the City Council approves the issuance of a purchase order to Shrader Tire & Oil for the purchase of heavy equipment/truck tires and tire repair services to maintain the City’s fleet in an amount not to exceed $125,000.00;
RESOLVED, That the City Council approves the issuance of the same purchase order for FY19, subject to the availability of funding and within the effective dates of the MiDeal contract; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.