Title
Resolution to Award a Construction Contract (“Contract”) to CLI Concrete Leveling Inc. (“CLI”) (Bid No. 4523) for the 2018 Ramp and Sidewalk Repair Project (“Project”) ($66,500.00)
Memorandum
Attached for your review and approval is a resolution to award the Contract to CLI Concrete Leveling Inc. in the amount of $66,500.00 for part of the Project.
Part of the Project will consist of leveling select sidewalks in approximately 20% of the City in 2018, as part of the second year of a 5-year program to perform repair or maintenance on the City’s sidewalk system. The attached map depicts the areas up for maintenance or repair in 2018.
This Contract’s work will include leveling sidewalk slabs that have “vaulted” or “displaced” joints that result in vertical displacements of between ½- and 1-inch, so that the City may avoid removal and replacement of otherwise good sidewalks. Based on the City’s sidewalk-replacement contractor’s unit prices, leveling, as opposed to replacing, one concrete slab will save the City an average of about $171.00 (based upon a typical 5’ wide sidewalk that is 4” thick). Vertical displacements greater than 1” are too large for leveling and are generally planned to be removed and replaced with new sidewalk.
While this Contract is based on unit prices, actual construction quantities may vary. Project specifications were distributed electronically to contractors, subcontractors, and suppliers. One bid was received and opened on February 2, 2018, in the amount of $66,500.00. Staff evaluated the bid and found it to be reasonable and in line with current market prices.
CLI has completed sidewalk-leveling work in the City for the past two years as a subcontractor and, based on that experience, should be able to meet the Project’s requirements. By awarding this work as a separate contract, the City will save approximately $20,000.00 in 2018.
CLI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget Impact
Funding for the project comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved FY18 capital budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The Project is necessary to maintain or repair pedestrian facilities in the City of Ann Arbor;
Whereas, The Project includes the repair or maintenance of sidewalks in approximately 20% of the City in 2018;
Whereas, Sidewalk leveling to eliminate certain vertical displacements is a cost-effective and low-impact solution to assist the City in maintaining sidewalks;
Whereas, Competitive bids were received by Procurement on February 2, 2018 and CLI was the sole responsible bidder;
Whereas, Staff evaluated the submitted proposal and found CLI’s bid to be reasonable and in line with current market prices;
Whereas, CLI performed ramp and sidewalk repairs from 2016 through 2017 for the City;
Whereas, The Contract sets forth the services to be performed, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, Funding for the project comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved FY18 capital budget; and
Whereas, CLI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
RESOLVED, The Contract, in the amount of $66,500.00, be awarded to CLI for work as part of the Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $6,700.00 be established within the Project budget, and that the City Administrator be authorized to approve change orders to the Contract with CLI, not to exceed that amount, in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.