Title
Resolution to Ratifying the Issuance of an Emergency Purchase Order to Otis Elevator Corporation for the Replacement of Elevator Belts at the Larcom City Hall ($33,790.00) and to Appropriate Funds ($33,790.00) (8 Votes Required)
Memorandum
The attached resolution ratifies and approves the emergency issuance of a purchase order in the amount of $33,790.00 to Otis Elevator Corporation for the replacement of a set of elevator belts on elevator #8 located at the Larcom City Hall.
One of the four belts that operate elevator #8 was found to be slightly damaged during a State elevator inspection and is required to be replaced. These belts are made of multiple steel cables enclosed in a rubber/nylon covering and operate the elevator car. The damage found was to the rubber/nylon coating and the integrity of the steel cables was not degraded. The cause of the damage is unknown at this time.
The State inspection did not require that the elevator be shut down at this time, but after consulting with the City's Building Official and the elevator contractor, the City decided to err on the side of caution and disable the elevator until repairs can be made. As one of only two elevators that serves the public in the building, the timely repair of this elevator is important.
The two public elevators in Larcom City Hall, elevators #7 and #8, share a common elevator shaft. Safety practices require that both elevators be shut down during the week long repair. As this shut down would have a negative impact on City Hall business operations, public access, and meetings, the repair work is being scheduled for weekends, which significantly increases the cost of the repair.
The City solicits quotes for elevator maintenance, inspection and repairs annually. Otis Elevator Corporation was awarded the contract for the work for FY2018. However, that contract did not have sufficient funds available for this work. Funding for this work was not included in the FY2018 Fleet & F...
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