Title
Resolution to Ratify Emergency Change Request and Approve Change Order to Purchase Order, and Appropriate Funds, for Waste Removal and Clean Up at Material Recovery Facility (MRF) with Global Green Services Group, LLC (GGSC) ($23,900.00) (8 Votes Required)
Memorandum
The attached resolution ratifies an emergency addition to the current services purchase order with Global Green Services Group, LLC (GGSC) for unanticipated work methods needed to complete the waste removal and clean-up at the Ann Arbor Material Recovery Facility (MRF), approves a change order to this purchase order for the excess work needed for the base work, and appropriates funds from the Solid Waste Fund fund balance for these changes.
On September 18, 2017, City Council approved Resolution R-17-358 ratifying an emergency purchase order with Global Green Services Group, LLC (GGSC) for the waste removal and clean-up at the Ann Arbor Material Recovery Facility (MRF). This was necessary to eliminate the final unmitigated potential cause of the August 8, 2017 fire incident at the MRF, possible spontaneous combustion of accumulated waste material and dust within the facility. GGSG commenced their work on Saturday, September 23, 2017 and was substantially completed on Monday, October 2, 2017 allowing the City’s interim operations contract operator at the MRF, Recycle Ann Arbor (RAA), to once again begin transloading operations at the facility.
However, the old metals sorting bin could not be satisfactorily cleaned using the methods performed under the scope of work provided by GGSG. This particular sorting bin is heavily impacted by an accumulation of metal wire woven throughout a fenced structure, which also contains mixed combustible waste entangled within the metal wire, thus presenting a remaining potential fire hazard. Eliminating this last remaining debris requires cutting out the fence material and removing the material, at a cost of $3,200.00. As provided in City Code Section 1:316, the Public Services Area received an emergency authorization to grant approval of a change order to the existing services purchase order with GGSG for this final work.
During the waste removal and clean-up operations under the scope of the initial services purchase order, GGSG encountered extreme and excessive quantities and types of waste material requiring removal, particularly in expansive below-grade pit areas underneath the old sort-line equipment. The added equipment and staffing necessary for GGSG to complete the work as timely as possible to return the facility to operating conditions resulted in an additional $20,700.00 above the initial purchase order authorization.
GGSG complies with the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Cresson Slotten, Systems Planning Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Recycling is a component of the City’s Solid Waste Resource Plan and is a valued service of the community;
Whereas, Protection of the City’s Material Recovery Facility (MRF) structure and the workers engaged in recycling related efforts at the MRF is of utmost importance;
Whereas, On August 8, 2017 there was a fire incident at the MRF;
Whereas, The fire investigation did not find a specific cause of the fire, but did identify possible causes of the fire;
Whereas, In order to eliminate the final unmitigated potential cause of spontaneous combustion of accumulated waste material and dust within the facility, City Council approved Resolution R-17-358 ratifying and emergency purchase order request with Global Green Services Group, LLC (GGSG) to remove the accumulated waste material and dust within the MRF;
Whereas, Global Green Services Group, LLC (GGSC) performed this work as expeditiously as possible to return the MRF to a condition allowing for transloading operations to resume, but encountered extreme and excessive quantities and types of waste material requiring removal, and some material that could not be removed using the methods called for in the services purchase order;
Whereas, GGSG complies with the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Funding for these services is available in the Solid Waste Fund fund balance;
RESOLVED, That City Council ratify the emergency change to the purchase order issued to GGSG for waste removal and cleaning services to the remaining entangled metal wire and debris contained in the metals bunker in the amount of $3,200.00;
RESOLVED, That City Council also approves a change order in the amount of $20,700.00 for the additional equipment and staffing necessary for GGSG to complete the work under the initial services purchase order as timely as possible to return the facility to operating conditions;
RESOLVED, That $23,900.00 be appropriated from the Solid Waste Fund fund balance increasing the revenue and expenditure operating budgets of the Solid Waste Fund to fund the necessary purchase order changes; and
RESOLVED, That the City Administrator be authorized to take any other necessary administrative actions to implement this resolution.