Title
Resolution to Approve the Purchase of One Trackless Multi-Purpose Tractor with Accessories from Bell Equipment Inc. (MiDeal - $160,186.15)
Memorandum
The attached resolution authorizes the purchase of one Trackless model MT7 Multi-purpose tractor with rear dump body, 51” snow blower, 60” sweeper broom, snow plow and salt/sand spreader at a total cost of $160,186.15 through the State of Michigan MiDeal cooperative purchasing contract #071B7700091 for use by the Public Services Area, Public Works Unit.
The multi-purpose tractor and accessories listed in this resolution will replace an existing 2004 Holder Tractor (#6790), rotary broom (#6336), snowplow (#6337), rear dump body (#6338), and salt/sand spreader (#6339). The tractor and accessories having unknown hours of use. The tractor is an articulated, four wheel drive machine with a narrow wheelbase used to remove heavy volumes of snow from walkways, paths, and bridge decks. The MT7 is the only piece of equipment within the fleet capable of moving the high volumes of snow and slush on narrow bridge decks and walkways.
Bell Equipment Inc., Lake Orion, Michigan was awarded contract #071B7700091 by the State of Michigan MiDeal cooperative purchasing program for Construction Equipment.
Adequate funding for the purchase of this equipment is available in the FY18 approved Fleet Services Fund budget and the approved FY18 Public Works Park and Public Space Maintenance General Fund budget.
Bell Equipment Inc. complies with the requirements of the City’s non-discrimination ordinance.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase a replacement multi-purpose tractor and accessories for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program;
Whereas, Bell Equipment Inc., Lake Orion, MI, received the contract for Construction Equipment;
Whereas, Bell Equipment Inc. complies with the requirements of the City’s Non-Discrimination Ordinance; and
Whereas, Adequate funds for the purchase of this equipment in the amount of $93,153.00 are available in the approved FY18 Fleet Services Fund budget and in the amount of $67,033.15 are available from the Public Works Park and the approved
FY18 Public Space Maintenance Operations General Fund budget.
RESOLVED, That the City Council approves the issuance of a purchase order to Bell Equipment Inc. for one Trackless model MT7 multi-purpose municipal tractor and related accessories for a total amount of $160,186.15;
RESOLVED, That funds for the purchase of this equipment in the amount of $93,153.00 comes from the Fleet Services Fund FY18 budget and the amount of $67,033.15 comes from the Public Works Park and Public Space Maintenance FY18 General Fund budget with funds to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (nos. 6790, 6336, 6337, 6338 and 6339) be sold at the next City vehicle auction held after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.