Title
Resolution to Approve a Professional Services Agreement with Stantec Consulting Michigan, Inc. to Update the City’s 2012 Hazard Mitigation Plan ($142,725)
Memorandum
The attached resolution seeks approval for a professional services agreement with Stantec Consulting Michigan, Inc. for development of a FEMA-approved Hazard Mitigation Plan update.
Budget/Fiscal Impact: On June 5, 2017, City Council accepted a FEMA Pre-Disaster Mitigation Grant and appropriated funds for updating of the City of Ann Arbor’s hazard mitigation plan (R-17-190).
Hazard mitigation planning is the process of developing a set of actions designed to reduce or eliminate long-term risk to people and property from hazards and their effects. The first stand-alone hazard mitigation plan was develop by the City in 2012 (City of Ann Arbor 2012 Hazard Mitigation Plan). It was adopted by the City (R-12-439) and approved by FEMA. The plan examines community profile, develops a risk assessment for natural, technological, and societal hazards, and outlines mitigation strategies addressing these hazards. FEMA requires that adopted plans be reviewed and updated on a 5-yr cycle. The City’s Hazard Mitigation Plan is a crucial disaster planning component. In addition, update of the City’s Hazard Mitigation Plan is a prerequisite to eligibility for federal grant applications to implement recommendations of the existing plan, if and when funds become available.
The City issued RFP 17-13, Hazard Mitigation Plan Update, June 9, 2017. Three responses were received. Stantec was selected as the most qualified respondent based on the its experience with the FEMA approval process, knowledge of the community and their ability to meet the City’s sustainability and planning goals as stated in the RFP within the required time frame.
Stantec will be responsible for the evaluation process of the existing plan for its strengths, weaknesses and utility, for development and oversight of the planning process including current risk/vulnerability assessment, mitigation strategy and plan approval through the FEMA approval process and City Council adoption of the update.
Stantec will work with a Technical Advisory Committee of City staff and community partners in the planning stages and the general public as part of public engagement program
Staff
Prepared by: Mary Joan Fales, Senior Assistant City Attorney
Reviewed by: Rick Norman, Emergency Management Director
Larry Collins, Chief, AAFD
Sponsored by: Mayor Taylor
Body
Whereas, The City was awarded and accepted a Pre-Disaster Mitigation Grant by the State of Michigan Department of State Police-Emergency Management and Homeland Security Division for the purpose of updating its current Hazard Mitigation Plan;
Whereas, Implementation measures will permanently reduce or eliminate the long-term risk to human life and property from natural, technological, or human-caused disasters and their effects;
Whereas, Stantec Consulting Michigan, Inc. was selected as the most qualified respondent to the City’s RFP 17-13, Hazard Mitigation Plan Update, based on its experience with the FEMA approval, knowledge of the community and their ability to meet the City’s sustainability and planning goals as stated in the RFP within the required time frame.
Whereas, Resolution R-17-190 established a Major Grant Project Fund and appropriated necessary funding for expenditure without regard to fiscal year; and
Whereas, Stantec Consulting Michigan, Inc. complies with the requirements of the City’s Non-discrimination and Living Wage ordinances;
RESOLVED, That City Council approve a Professional Services Agreement with Stantec Consulting Michigan, Inc. for a FEMA approved update of the City’s 2012 Hazard Mitigation Plan;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by City Attorney and approval as to substance by the City Administrator;
RESOLVED, The City Administrator be authorized to take all necessary administrative actions to implement this resolution.