Title
Resolution to Approve the Services Agreement with Pleune Service Company for Water Treatment Plant HVAC and Chiller Maintenance Services- RFP #17-08 ($178,405.00)
Memorandum
Your approval is requested to authorize a professional services agreement with Pleune Service Company for heating, ventilation, air conditioning (HVAC) and chiller service at the Water Treatment Plant for up to $178,405.00 through FY22.
On April 21, 2017, the City issued a request for proposals (RFP # 17-08) to award one (1) contract for HVAC and chiller preventative and corrective maintenance services for all of the Water Treatment Plant's units. The Water Treatment Plant includes several buildings with separate HVAC systems. In addition, the Water Treatment Plant operates two chiller systems to supply cooling water for the ozone disinfection process. Each of these systems requires regular inspections, preventive maintenance, and occasional repairs on an ongoing basis.
The City received bids from the following four (4) companies:
1) Metro Controls, Inc
2) North Star Refrigeration, Heating and Cooling Inc.
3) Pleune Service Company
4) Siemens
Upon evaluation, Pleune provided the most qualified staff for the most competitive price. It is therefore recommended that City Council approve the services agreement with Pleune Service Company to provide HVAC and chiller preventative and corrective maintenance services for FY18 through FY22.
The annual service contract is estimated to be $35,550.00 in years 1-3 and $35,827.50 in years 4 and 5, which includes an annual preventative maintenance cost of $5,550.00 (the annual preventative maintenance to $5,827.50 in Years 4 and 5 of the agreement) plus an annual available allowance for repairs of $30,000.00. The annual allowance for repairs is based on recent historical repair records and costs.
Pleune Service Company complies with the City's Living Wage and Non-discrimination Ordinances.
These services are to be funded from the ...
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