Title
Resolution to Approve a Purchase Order for Northwest Pools for the Purchase of Pool Chemicals ($34,682.00)
Memorandum
Attached for your review and action is a resolution to approve a $34,682.00 purchase order with Northwest Pools to purchase pool chemicals.
Pool chemicals are a necessary component in the safe use and upkeep of the four city pools. Approval authorizes the purchase of calcium hypochlorite, chlorine feeders, calcium chloride, sodium bicarbonate, and isocyanuric acid for the purpose of maintaining safe and effective pool water chemistry.
The pricing provided shall be firm for one year. Upon mutual agreement between the city and the vendor, the pricing may be extended for two (2) additional one (1) year periods not to exceed three (3) years in total.
Bids were solicited (ITB-4505) on City’s website and on the Michigan Inter-governmental Trade Network (MITN) with specifications available to interested providers.
Three bids were received by the City for this project:
Northwest Pools $34,682.00*
Leslie’s Swimming Pool Supplies $34,964.30
B&B Pools and Spas $60,895.00
PVS Nolwood Chemicals, Inc. $620.00**
*Lowest responsible bidder
** Only submitted bid for 2 items
Staff is recommending a purchase order to Northwest Pools in the amount of $34,682.00 for the purchase of pool chemicals for fiscal year 2018. Funding is available in the approved FY2018 Park & Recreation general fund operating budget.
Staff
Prepared by: Josh Landefeld, Deputy Manager Parks & Recreation Services
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Parks & Recreation Services needs pool chemicals to maintain the water quality at the four city pools;
Whereas, Competitive bids were received by Purchasing on June 19, 2017;
Whereas, The pricing is set for one year, but if mutually agreed upon, pricing may be extended for two additional one year terms,
Whereas, Funding for the pool chemicals is available in the approved FY 18 Parks & Recreation Services General Fund operating budget; and
Whereas, Northwest Pools submitted the lowest responsive bid;
RESOLVED, That City Council approves a purchase order with Northwest Pools for $34,682.00
RESOLVED, That the City Administrator be authorized to renew the purchase order for up to two additional one-year periods providing unit prices remain unchanged and subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.