Title
Resolution to Approve a Services Agreement with Recycle Ann Arbor for Spring/Fall Student Move-In/Out (Estimated: $51,587.00 FY18; $53,110.61 FY19; $54,679.93 FY 20; Optional $56,296.33 FY21; $57,961.22 FY22; and Contingency of $10,000.00 per fiscal year)
Memorandum
Attached for your review and consideration is a resolution to approve a services agreement with Recycle Ann Arbor for Spring/Fall Student Move-In/Out services in handling and managing bulky waste and reuse items. This agreement is for a three-year term, with an option to extend the agreement for one additional two-year period.
The City identified a need that was requested from the community to provide waste management services in the student area during the traditional student move-in/out period. For the past 10 years, the City has provided solid waste services during student fall and spring moves at the corner of Tappan Street and Oakland Avenue. From 2007 until the spring of 2014, these services were provided by City staff. Since the fall of 2014, these services have been provided by Recycle Ann Arbor through a three-year contract that expires on June 30, 2017.
The City issued Request for Proposals (RFP) 17-04 in March, 2017 to select a contractor to perform Spring/Fall Student Move In/Out Dumpster(s) for these essential City services. The City only received one proposal response from the RFP, which was from Recycle Ann Arbor.
The services to be provided under this contract include staffing of the site, providing roll-off container service, and providing the collection of reusable items, such as clothing, non-perishable food, toiletries, furniture, working electronic appliances, through non-profit organizations. Additionally, pricing is included for the handling of illegally dumped Freon appliances and televisions, which has occurred in the past at the site after operating hours.
The Fall Event, is scheduled for a total of twenty-one days. The Spring Event is scheduled for tw...
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