Title
Resolution to Approve a Contract Agreement with the Michigan Department of Transportation for the Miller Maple Sidewalk Project ($450,564.50)
Memorandum
Attached for your review and consideration, please find a resolution to approve a contract agreement between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the construction phase of the Miller Maple Road Sidewalk Project. The agreement defines the cost sharing of the construction, as well as each party’s rights and responsibilities, and is required for the project to receive its share of federal funding from the Surface Transportation Program (STU).
In accordance with the City’s Non-Motorized Plan and Complete Streets approach, it is proposed to install a new sidewalk to close gaps and provide a continuous pedestrian connection along the north and south sides of Miller Avenue between Kuehnle Avenue and North Maple Road , including the replacement of the deteriorated asphalt sidewalk on the south side of Miller Avenue, and along the west side of North Maple Road between Miller Avenue to a point approximately 800 feet north and across the new Maple Cove Apartments. Also included is the construction of one overhead RRFB and one ground mounted RRFB at the crosswalks at Maple Cove Apartments and Kuehnle Avenue, respectively.
Sidewalk construction is expected to begin in August, 2017 and be completed by October, 2017.
Completed plans were submitted to MDOT in March of 2017, and the project was advertised in May for the June 2, 2017 MDOT bid letting. This memorandum and resolution were prepared prior to the letting date so bid results were not available. MDOT will award a contract to the qualified low bidder and administer the contract. The City will act as the project engineer.
Budget/Fiscal Impact
The Engineer’s Estimate for the project’s construction is $450,565.00. The estimated total cost of the project is $608,262.00. In total, the City will be receiving about $257,000.00 in federal funds for this project. The federal funding will be used to fund participating construction expenses. The City will be funding its share of the construction costs and the design, construction engineering, and material testing costs. Funding for this project will be paid by a combination of special assessment, Information Technology funds, General Funds, and Street Millage funds.
A breakdown of the project revenues are shown below:
Federal Surface Transportation Funds $257,000,00
General Fund Operations Budget 50,000.00
IT Contribution (for conduit installation) 49,400.00
Street, Bridge, Sidewalk Millage 195,312.00
Special Assessment 56,550.00
TOTAL $608,262.00
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, Funding for this project will be paid by a combination of special assessment, Information Technology funds, General Funds, and Street Millage funds;
Whereas, The City of Ann Arbor will receive federal funding from the Surface Transportation Program (STP); and
Whereas, It is necessary to approve the cost sharing agreement with the Michigan Department of Transportation so that the project can proceed;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Michigan Department of Transportation Contract No. 17-5186 for the Miller Maple Road Sidewalk Project following approval as to substance by the City Administrator, and approval as to form by the City Attorney;
RESOLVED, That Council authorizes the City Administrator to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.