Title
Resolution to Approve a Contract with Pace Analytical Services for Environmental Services Laboratory, RFP 17-03 (estimated $56,000.00/year)
Memorandum
The City's Environmental Services Laboratory (Lab) is responsible for analyzing drinking water and wastewater process and compliance samples. The Lab also analyzes storm water samples and construction samples associated with City projects. While the lab is certified and staffed to perform the majority of analyses needed, several parameters require equipment that the City does not possess. The infrequent nature of these additional analyses do not warrant the investment necessary to perform them. The environmental services lab historically has sent analyses that it is unable to perform to multiple contract laboratories. By consolidating the outsourcing of laboratory work with a single vendor, the City is able to take advantage of an economy of scale resulting in decreased cost.
A request for proposal, RFP No. 17-03, for Certified Laboratory water and wastewater testing was published in February. The RFP solicited proposals from Certified Laboratories to perform 47 different analytical tests for approximately 600 samples per year.
The City received proposals from the following four (4) bidders:
? Pace Analytical Services
? Merit Laboratories, Inc.
? Eurofins | Eaton Analytical
? Paragon Laboratories, Inc.
Based on the quality of the proposal and competitiveness of pricing, staff recommends entering into a contract with Pace Analytical Services to provide project management and laboratory testing included in RFP No. 17-03.
It is also recommended that the purchasing agreement be eligible for renewal for four (4) additional one (1) year periods, if there is mutual agreement by 90 days prior to the end of the then current contract term, if the City deems it to be in its best interest, and subject to the availability of funding.
It is also recommended that a contingency be added to this agreement in ...
Click here for full text