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File #: 17-0356    Version: 1 Name: 4/17/17 AVL Expansion
Type: Resolution Status: Passed
File created: 4/17/2017 In control: City Council
On agenda: 4/17/2017 Final action: 4/17/2017
Enactment date: 4/17/2017 Enactment #: R-17-112
Title: Resolution to Approve a Professional Services Agreement with CalAmp Inc., for Automated Vehicle Location System Expansion ($78,865.00)
Attachments: 1. CalAmp Professional Services Agreement.pdf, 2. CalAmp RSI AVL Ann Arbor System Expansion 030817
Title
Resolution to Approve a Professional Services Agreement with CalAmp Inc., for Automated Vehicle Location System Expansion ($78,865.00)
Memorandum
Attached for your review is a resolution to approve a Professional Services Agreement with CalAmp, Inc., to purchase and install 110 Automated Vehicle Location (AVL) devices and to provide monthly tracking and reporting services and support for those devices. The devices will be installed in Public Services (90) and Community Services (20) vehicles. The cost for equipment purchase and installation is not to exceed $43,225.00. The services agreement also includes a per vehicle service $27.00 monthly / $2,970.00 annually for hosting the data, for an annual total of $35,640.00. The equipment purchase and installation costs are not recurring, but the annual data hosting service fee will be a recurring cost.

In 2010, the City received Council approval for the first phase of a multi-year, multi-phase project to equip the City's service vehicles with Automated Vehicle Location (AVL) devices. In the first phase, the City purchased and installed AVL devices in 47 vehicles that are used for snow plowing. The devices were purchased from Radio Satellite Integrators, Inc., which was acquired by CalAmp, Inc., in 2013. In 2015, the City installed AVL in solid waste vehicles and street sweepers. The next phase of the project is to expand the use of AVL to vehicles throughout the Public Services and Community Services work areas.

All of the AVL units were purchased from Radio Satellite Integrators/CalAmp. CalAmp also provides the monthly service to host the data gathered by the AVL devices and provide the tracking service that links the data from the AVL to the City's GIS and Maintenance Management Systems. It would not be economically feasible or operationally efficient for the City to have two companies host the data. CalAmp is the sole distributor in Michigan for these devices.

The project includes purchase an...

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