Title
Resolution to Approve an Increase to the Ellsworth Industries, Inc. Purchase Order for Aggregate Materials ($35,000.00)
Memorandum
Approval is requested to increase the Purchase Order with Ellsworth Industries, Inc. by $35,000.00 for the purchase of additional aggregate materials used in repair and maintenance activities and for hauling excavation waste materials (“spoils”).
Public Works competitively bid “Operating Materials - Aggregates” ITB 4341 in August of 2014. Ellsworth Industries, Inc. was the successful bidder and on October 6, 2014, City Council approved R-14-330 authorizing the contract with Ellsworth Industries, Inc. for Aggregate Materials and Haul Out of Spoils in the amount of $96,390.00. Public Works is seeking an additional $35,000.00 for increased maintenance activities, which includes an allowance for contingencies.
Budget/Fiscal Impact:
Sufficient funds for these purchases are available in the FY17 Public Services Area, Public Works, operation and maintenance budgets.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Molly Maciejewski, Public Works Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Ellsworth Industries, Inc. was the lowest responsible bidder for Aggregate Materials and Spoils Haul Out;
Whereas, Additional purchasing authority is necessary to support increased maintenance activities;
Whereas, Ellsworth Industries, Inc. complies with the City’s Non-Discrimination Ordinance;
Whereas, Funding is available in the approved FY17 Public Works, operation and maintenance budgets;
RESOLVED, That City Council approves an increase of the purchase order to Ellsworth Industries, Inc. in the amount of $35,000.00 for a total amount of $131,390.00; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.