Title
Resolution Authorizing the Purchase of Bituminous Paving Material, ITB - #4448 - Cadillac Asphalt, LLC ($150,000.00 Annually)
Memorandum
Attached for your review and approval is a resolution for the purchase of bituminous paving material from Cadillac Asphalt, LLC. Bituminous paving material is used by City forces in normal maintenance and repair tasks. A number of different types of bituminous materials were specified, all conforming with the latest Standard Specifications of the City and the Michigan Department of Transportation.
The Public Services Area solicited bids, ITB-#4448 for bituminous paving materials for a contract period of July 1, 2016 through June 30, 2018, subject to annual appropriation of funds. Cadillac Asphalt, LLC was the only respondent.
Sufficient funds for this purchase are budgeted within the Public Services, Public Works Major and Local Street funds for fiscal year 2017. Future contract years are subject to City Council annual budget appropriation. We anticipate an annual expenditure of up to $150,000.00 for each fiscal year.
Staff
Prepared by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City uses bituminous paving materials for normal maintenance and repair of City streets;
Whereas, Competitive bids (ITB-4448) were sought for the supply of bituminous paving materials and Cadillac Asphalt, LLC was the lowest responsible bid;
Whereas, The bid prices are firm through June 30, 2018;
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage ordinances; and
Whereas, Sufficient funds have been budgeted in the FY17 Public Services Public Works Major and Local Street Funds for the proposed expenditures and the remainder of the contract be funded by the FY18 Public Works Unit, Major and Local Street Fund Operating budgets if so approved by Council;
RESOLVED, That City Council approve the purchase order for bituminous paving materials from Cadillac Asphalt, LLC, as needed for the next two fiscal years not to exceed $150,000.00 annually; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.