Title
Resolution to Award the Contract for the 2016 Sidewalk Cutting to Precision Concrete Cutting, Inc. (ITB No. 4418, $215,400.00)
Memorandum
Attached for your review and approval is a resolution to award a Contract to Precision Concrete Cutting, Inc. in the amount of $215,400.00 for the 2016 Sidewalk Cutting.
Budget Impact
The project is an anticipated annual expenditure and will be funded from the approved Street Resurfacing and Sidewalk Repair Millage capital budget.
The 2016 Ramp & Sidewalk Repair Project consists of the repair of deficient sidewalks in approximately 20% of the City as part of the final year of a 5-year program to perform maintenance on the City’s entire sidewalk system.
The work of this agreement is the horizontal cutting of sidewalk slabs that have “vaulted” or “displaced” joints. By horizontally cutting sidewalk that is in otherwise good condition, the City can avoid its removal and replacement. Based on the current unit prices that received from the contractor for this year’s ramp and sidewalk project, the cutting of one transverse joint that is vaulted will save the City about $170.00 (based upon a typical 5’ wide sidewalk that is 4” thick) per location on average. The scope of the cutting is to cut vaulted sidewalk slabs where the vertical displacement is greater than ½” in height. Vertical displacements greater than 1” in height are considered to be too large for cutting and are generally planned to be removed and replaced with new sidewalk.
Project specifications were distributed electronically to contractors, subcontractors, and suppliers. Two bids were received and opened on February 25, 2016. The low bidder, Sidewalks Plus, was subsequently awarded the contract (Resolution 16-122) and entered into an agreement with the City. After beginning work, the contractor concluded that they were not able to effectively meet the requirements set out by the City for the project, and requested termination of the contract. As this is an indefinite delivery contract, it is in the best interest of the City not to authorize additional work to Sidewalks Plus, and to effectively terminate the contract by change order.
The second lowest bidder is Precision Concrete Cutting, Inc, with a bid amount of $215,400, which is $24,600.00 lower than the engineers estimate. Precision Concrete Cutting has successfully completed the sidewalk cutting work in the City of Ann Arbor for the past four years and is able to meet the project requirements. Precision Concrete Cutting has agreed to hold its bid price as submitted in February.
In order to provide the contractor sufficient time to complete this year’s program before the end of the construction season, the City has administratively approved an amount not to exceed $25,000.00 to Precision Concrete Cutting under the terms and conditions of ITB No. 4418. If approved, this contract for the full amount of the work will supersede the $25,000.00 contract already awarded.
Precision Concrete Cutting complies with the requirements of the Nondiscrimination and the Living Wage Ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The 2016 Ramp & Sidewalk Repair Project is necessary to maintain high quality pedestrian facilities in the City of Ann Arbor;
Whereas, The 2016 Ramp & Sidewalk Repair Project includes the repair of deficient sidewalks in approximately 20% of the City;
Whereas, The City of Ann Arbor approved Street and Sidewalk Repair Millage capital budget includes sufficient funds for the annual Ramp & Sidewalk Repair Project;
Whereas, horizontal sidewalk cutting to eliminate vertical displacements is a cost-effective and low impact solution to assist the City in repairing sidewalks;
Whereas, Competitive bids were received by Procurement on February 25, 2016;
Whereas, The low bidder and the City mutually agree to terminate the contract;
Whereas, The second low bidder, Precision Concrete Cutting, is agreeable to enter a contract under the original terms and conditions of its bid proposal;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City there for, all of which are agreeable to the City; and
Whereas, Precision Concrete Cutting complies with the requirements of the Nondiscrimination and the Living Wage Ordinances.
RESOLVED, That a contract in the amount of $215,400.00 be awarded to Precision Concrete Cutting for the 2016 Sidewalk Cutting as part of the 2016 Ramp & Sidewalk Repair Project, and that this contract supersede the $25,000 contract already awarded administratively to Precision Concrete Cutting for the same work;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $22,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with Precision Concrete Cutting, not to exceed $22,000.00 in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.