Title
Resolution to Approve a Services Contract with L3 Communications Mobile-Vision, Inc. to Provide a Digital In-Car Audio/Video Solution for the Ann Arbor Police Department (Not to Exceed $170,000.00)
Memorandum
The attached resolution seeks authorization to execute a professional services agreement with L3 Communications Mobile-Vision, Inc. to provide a digital in-car audio/visual solution for the Ann Arbor Police Department's (AAPD) vehicle fleet, for up to 16 police vehicles.
Because AAPD officers encounter many of the same issues found in other local municipalities, policing the Ann Arbor area requires a solution that keeps AAPD personnel in constant contact with command and dispatch staff while providing the ability to effectively capture, store and manage audio and video evidence. A modern digital in-car video system incorporates high-performance cameras with a wide angle lenses with wireless microphones to accurately record events as they occur, dramatically improving the way that evidence is collected, documented and presented. The digital in-car video system is complemented by a robust support infrastructure providing distributed, wireless evidence collection and tightly controlled records distribution.
A Request for Proposal, RFP No. 694 - Ann Arbor Police Department In-Car Digital Video/Audio System, was published on April 2, 2008 and three responses were received by the Purchasing Unit on April 30, 2008. The three proposals were reviewed and evaluated by the City's project team comprised of employees from Police, Information Technology, City Attorney and 15th District Court. The respondents bid on equipping ten vehicles on a per vehicle cost. The lowest bidder, L3 Communications Mobile-Vision, Inc., met the City's minimum requirements. Since the cost was lower than planned, this resolution requests installing up to 16 vehicles.
A summary of cost proposals along with a revised project cost summary is attached.
The selected system consists of up to 16 in-car digital audio/video recording units, each supporting two wireless microphones, a front camera outfitted with digital zoom and night-vision capabilities, a rear-seat infrared camera and a GPS receiver; a comprehensive digital video archive system with wireless video uploads and online storage for up to 90 days and a audio/video management system for long-term DVD archiving and evidence retrieval.
The in-car audio/video solution recommended by the project team will enable the AAPD to record evidentiary quality audio and digital video from police vehicles, seamlessly upload the videos to a secured server, properly manage and securely store media and then readily access it with minimal user interaction when required.
All system components are specifically designed for the law enforcement environment and are specified to operate in vehicles without compromising officer safety, the safety systems of the vehicle or the previously installed communication systems of the vehicle.
L3 Communications Mobile-Vision, Inc. received Human Rights and Living Wage approval on July 25, 2008.
Staff
Prepared by: Marlene Robinson, Information Technology Services Unit
Reviewed by: Dan Rainey, Director, Information Technology Services Unit
Tom Crawford, CFO and Finance and Administrative Services Administrator
Body
Whereas, The City of Ann Arbor Police Department requires a solution that keeps personnel in constant contact with command and dispatch staff while providing the ability to effectively capture, store and manage audio and video evidence;
Whereas, The City has planned, approved and budgeted for a In-Car Digital Video/Audio System in FY2009;
Whereas, A Request for Proposal, RFP No. 694 - Ann Arbor Police Department In-Car Digital Video/Audio System, was published in April 2, 2008 and three responses were received by the Purchasing Unit on April 30, 2008;
Whereas, L3 Communications Mobile-Vision, Inc. provided the proposal that met the largest percentage of the City's requirements and was also the lowest cost proposal;
Whereas, L3 Communications Mobile-Vision, Inc. received Human Rights and Living Wage approval on July 25, 2008; and
Whereas, Funding for these services is available through the FY2009 Information Technology Services Unit budget;
RESOLVED, That City Council approve a services agreement with L3 Communications Mobile-Vision, Inc. to provide a digital in-car audio/visual solution for up to 16 vehicles of the Ann Arbor Police Department's vehicle fleet, not to exceed $170,000.00;
RESOLVED, That the Information Technology Fund shall be available for expenditure for this Project for the life of the Project without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute documents after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution without regard to fiscal year.