Title
Resolution to Approve a Contract for Personal Computer Replacements from Sehi Computer Products, Inc. ($155,446.00)
Memorandum
The attached resolution seeks authorization to execute a contract for the next phase of personal computing equipment replacements, including approximately 50 desktop and 47 laptop computers, with Sehi Computer Products, Inc. The Information Technology Services Unit is replacing existing computers that are off of warranty, power hungry, below minimum standards for current application loads, and are no longer capable of keeping up with employees’ needs.
An Invitation to Bid, No. 3911, Personal Computer Replacement and Deployment Services was published on December 14th, 2007 and Sehi was selected as the lowest qualified bidder with Hewlett Packard brand products. Contract pricing was per the Regional Educational Media Consortium contract, which Hewlett Packard provided Sehi access to for the bid. Sehi successfully completed work under Bid No. 3911 in May 2008.
Audits of existing equipment have identified the need for further replacements. The Regional Educational Media Consortium contract pricing remains available for this phase of the project and Sehi has agreed to perform this next phase of replacements under the same terms and conditions stated in Bid No. 3911. IT is therefore recommending, based on cost, familiarity with the project and other administrative efficiencies, that a contract with Sehi for the next phase of the replacement project be approved at this time.
The selected Hewlett Packard computers meet or exceed both Energy Star 4.0 and 80-PLUS energy efficiency requirements, reducing both overall energy usage and the amount of waste heat released into the environment. The desktop selected is also rated EPEAT Gold while the laptop is rated EPEAT Silver.
For FY2009, $155,446.00 was budgeted for the Personal Computer Replacements in the Information Technology Services Unit operating budget.
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