Title
An Ordinance to Repeal Chapter 14, Purchasing Contracting and Selling Procedure, of Title I of the Code of the City of Ann Arbor and Replace it with a new Chapter 14, Purchasing, Contracting and Selling Procedure of Title I of the Code of the City of Ann Arbor (Ordinance No. ORD-07-61)
Memorandum
Your approval is requested to repeal Chapter 14, Purchasing, Contracting and Selling Procedure, of Title I of Code of the City of Ann Arbor and replace it with a new Chapter 14, Purchasing, Contracting and Selling Procedure.
A cross-functional team comprised of Finance, the Attorney’s Office, Public Services, Community Services and Safety Services met over several months to review and analyze the purchasing, contracting and selling procedures used by the City. The attached ordinance amendment to Chapter 14 of the City Code is a result of that process.
The team recognized that the City of Ann Arbor organizational structure has changed since 1992 and many procedures and terminology outlined the existing ordinance and related administrative procedures were no longer applicable or if applicable could be made more efficient.
The following highlights the changes to various provisions of the Chapter to reflect the present organization and appropriate operating practices:
· General language revisions throughout the ordinance to reflect internal changes and existing procedures.
· Addition of a definition section for clarification of term
· Revision of the competitive bidding exceptions to include cooperative purchasing arrangements with other governmental agencies.
· Revision of the surplus property sales requirements to implement efficiencies
· Addion of new provision providing for the development of bid discount processes in connection with the City's environmental policies or based on locality.
· Addition of new provisions outlining the process for bid protests and the removal of vendors from City bid lists.
Staff
Prepared by: Mary Joan Fales, Se...
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