Title
Resolution to Approve the Purchase of Vehicles from Varsity Ford (Macomb County Bid - $222,009.00)
Memorandum
The attached resolution authorizes the purchase of four 2016 Ford F-250 3/4 ton pickup trucks with four wheel drive at $26,275.00 each, two 2016 Ford Transit 250 Cargo Vans with 130" wheelbase at $24,219.00 each, one 2016 Ford Transit 250 Cargo Van at $22,959.00, one 2016 Ford Transit 250 Cargo Van at $26,820.00, and one 2016 Ford Fusion sedan at $18,692.00 for a total of $222,009.00 from Varsity Ford, Ann Arbor, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:
AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5 = Over 100%)
SUPERVISOR REVIEW - based on a review of work order history and the Supervisor's experience (1 = very good condition to 5 = very poor condition)
Vehicles with a total score of 22 or below are considered to b...
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