Title
Resolution to Approve the Purchase of a Vehicle from Signature Ford (Macomb County Bid - $15,169.00)
Memorandum
The attached resolution authorizes the purchase of one 2016 Ford Focus sedan in the amount of $15,169.00 from Signature Ford, Owosso, Michigan.
The individual value of this purchase would not normally require City Council consideration. The vehicle should have been included in a similar vehicle purchase request for Signature Ford that City Council considered at their March 10, 2016 meeting. That request to Council only included police patrol vehicles which had an earlier order cut-off date, prior to the final selection of this replacement vehicle.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:
AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5 = Over 100%)
SUPERVISOR REVIEW - based on a review of work order history and...
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