Title
Resolution to Approve Amendment #2 to the Professional Services Agreement with Hubbell Roth & Clark, Inc. for the Geddes Avenue Improvements Project ($232,328.00)
Memorandum
Approval of this resolution authorizing an amendment to the Professional Services Agreement with Hubbell Roth & Clark, Inc (HRC) for construction staking services for the Geddes Avenue Improvements Project is recommended.
In February 2014, the City entered into an agreement with HRC for design engineering services for the Geddes Avenue Improvements Project. An amendment to the contract was approved on July 20, 2015, to include construction engineering services and part-time inspection.
Construction staking is the method by which design details are conveyed to the contractor to guide their work in the field. Location and elevation of each element of the project are transferred from the design drawings and marked in the field as reference for the installation of everything from sewers to sidewalks.
Initially, the Geddes project was to be staked using internal city staff. However, Project Management’s assigned surveyor left the City in September of 2015. As the construction had already begun, HRC was asked to provide the 2015 staking. The proposed amendment includes the 2015 staking ($39,093.00) and also the staking for all of 2016 ($193,235.00). Once internal survey staffing has been settled, the City may opt to perform the remainder of the construction staking in house, and cancel the remaining portion of the construction staking work in HRC’s contract.
This amendment would bring the total services amount with HRC for the Geddes Avenue Improvements Project to $931,931.00.
This additional work is proposed to be funded from the previously approved project budget in which sufficient funds exist.
Staff
Prepared by: Nick Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City added additional services to the original contract scope with Hubbell Roth & Clark as necessary to best address the project goals;
Whereas, Construction staking services are required for the Geddes Avenue Improvements Project;
Whereas, Hubbell Roth & Clark, Inc. has demonstrated the required experience, personnel, and competitive fees to provide these services for the Geddes Avenue Improvements Project;
Whereas, Hubbell Roth & Clark, Inc. provided design and construction engineering services for the project and therefore have an in-depth understanding of the project design;
Whereas, Hubbell Roth & Clark, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Funding for this amendment is available in the previously established project budget;
RESOLVED, That the City Council authorizes an amendment to the professional services agreement with Hubbell Roth & Clark, Inc. in the amount of $232,328.00 for construction staking services for the Geddes Avenue Improvements Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said amendment after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That Council authorize the City Administrator to take necessary administrative actions to implement this resolution.