Title
Resolution to Approve a Professional Services Agreement with Materials Testing Consultants, Inc. (MTC) for Construction Materials Testing on the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project ($36,360.00; RFP No. 921)
Memorandum
Attached for your review and consideration, please find a resolution to approve a Professional Services Agreement with Materials Testing Consultants, Inc. (MTC) for construction materials testing services in the amount of $36,360.00 on the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project.
Project work includes removing and replacing areas of deteriorated concrete pavement; correcting base soils, as required; repairing and resealing joints and cracks; bumping grinding uneven surfaces; replacing sections of sidewalk; and replacing all sidewalk ramps within the project limits.
Construction is anticipated to begin in early August 2015 and be complete by mid November 2015.
We received proposals from five firms for the required construction materials testing services. Project Management staff evaluated the proposals and selected MTC based its proposal, staff qualifications, past involvement with similar projects, and cost.
MTC complies with the City’s non-discrimination and living wage ordinances.
Budget/Fiscal Impact
Services to be performed include all the required testing for soils, aggregates, and concrete. Funds for the requested services are available in the project budget for the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project within the approved Street Millage Fund Capital Budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, It is necessary to retain a qualified testing firm to perform testing services for the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project;
Whereas, Proposals were received by the Purchasing Services Office and evaluated by Project Management Services Unit staff on the basis of staff qualifications, past involvement with similar projects, proposed work plan, and cost;
Whereas, Materials Testing Consultants, Inc. of Ann Arbor, Michigan has submitted to the City a proposal for the necessary services, setting forth the services to be performed by said firm and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, Materials Testing Consultants, Inc. complies with the City’s non-discrimination and Living Wage Ordinance; and
Whereas, The required funds for the construction materials testing services are available in the project budget for the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project within the approved Street Millage Capital Budget;
RESOLVED, That a Professional Services Agreement with Materials Testing Consultants, Inc. in the amount of $36,360.00 be approved for construction materials testing services on the Colony Road, Essex Road, and Manchester Road Concrete Pavement Repair Project;
RESOLVED, That a contingency amount of $5,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the Professional Services Agreement with Materials Testing Consultants, Inc., not to exceed $5,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That City Council authorize the City Administrator to approve amendments to the agreement within the contingency amount; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.