Title
Resolution to Approve Purchase of Sodium Hypochlorite for Water Treatment Services from JCI Jones Chemicals, Inc. (estimated $105,706.00/yr)
Memorandum
Your approval is requested to authorize the purchase of sodium hypochlorite for the Water Treatment Services Unit. The Water Treatment Plant uses sodium hypochlorite to maintain disinfection of drinking water in the distribution system. The estimated cost of this chemical for FY16 is $105,706.00.
Bids were obtained through the 2015 Mid-Michigan Drinking Water Consortium Bulk Chemicals Bid. The Mid Michigan Consortium was formed in 2014 by utilities in the mid-Michigan area that soften drinking water with quicklime to address chemical supply quality, competitive pricing, and residual disposal. The Consortium members include: Lansing Board of Water and Light; City of Battle Creek; City of Jackson; City of Howell; City of Ann Arbor; City of Fenton; East Lansing Meridian Water & Sewer Authority; Plainfield Township; City of Owosso; Marion-Howell-Osceola-Genoa Water Authority; and Tri-County Regional Planning Commission.
The following bids for sodium hypochlorite were received:
JCI Jones Chemical $124.36/ton
KA Steel $127.43/ton
PVS Nolwood $142.60/ton
Alexander Chemical $152.00/ton
Rowell Chemical $182.94/ton
It is recommended that Council accept the bid and award a purchase order to JCI Jones Chemical, as the lowest responsible bidder, to provide the Water Treatment Service Unit with sodium hypochlorite for FY16.
Funds are specifically budgeted for this purchase in the approved FY16 Operations and Maintenance Budget for the Water Supply System Fund.
Staff
Prepared by: Larry Sanford, Assistant Manager, Water Treatment Services
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Water Treatment Services Unit uses sodium hypochlorite to maintain disinfection of drinking water in the distribution system;
Whereas, Contracts for supplying estimated requirements are the most stable and cost-effective way of meeting the water treatment needs;
Whereas, of the bids received to supply sodium hypochlorite per the 2015 Mid-Michigan Drinking Water Consortium Bulk Chemicals Bid, JCI Jones Chemicals, Inc. submitted the lowest responsible bid ; and
Whereas, JCI Jones Chemicals, Inc. complies with the requirements of the Non-Discrimination Ordinance;
RESOLVED, That Council accepts JCI Jones Chemicals, Inc.'s sodium hypochlorite bid of $124.36/ton for the Water Treatment Services Unit in accordance with the terms of the 2015 Mid-Michigan Drinking Water Consortium Bulk Chemicals Bid;
RESOLVED, That the City Administrator be directed to enter into a purchasing agreement with JCI Jones Chemicals, Inc. in accordance with this resolution at a projected cost of $105,706.00 for a one-year term ending on June 30, 2016;
RESOLVED, That the City Administrator be authorized and directed to sign a purchase order with JCI Jones Chemicals, Inc. for the purchase of sodium hypochlorite;
RESOLVED, That the City Administrator be directed to accept the next lowest responsible bidder if JCI Jones Chemicals, Inc. is unable to furnish adequate supplies; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.