Title
Resolution to Amend the Contract with Fonson, Inc. for the Eighth Street Sanitary Manhole Replacement Project ITB#4337 ($14,859.42)
Memorandum
On June 16, 2014 City Council approved Resolution #R-14-191 to award a contract to Fonson, Inc. for the replacement of two sanitary manholes and 62 feet of sanitary sewer along Eighth Street. The resolution included the contract amount of $47,193.00 and a 10% construction contingency in the amount of $4,719.00 to cover potential change orders, for a total of $51,912.00.
Subsequent to Council's approval of the resolution, the project was constructed in September 2014. During construction, a contract change was required to accommodate backfill within areas of high groundwater and to incorporate drainage piping beneath Eighth Street.
The total cost of project construction including necessary changes was $66,771.42, requiring approval of additional contingency funds in the amount of $14,859.42.
Budget Impact:
Funding for the Eighth Street Sanitary Sewer Manhole Replacement Project is available in the Sanitary Sewer Capital Budget.
Fonson, Inc. complies with the City's non-discrimination and Living Wage ordinances.
Staff
Prepared by: Chris Elenbaas, P.E., Field Operations
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Competitive bids (ITB#4337) were received by the Procurement unit on May 8, 2014 and Fonson, Inc. was the lowest responsible bidder with a submitted bid of $47,193.00;
Whereas, A contingency in the amount of $4,719.00 was approved to finance change orders to the contract with Fonson, Inc.;
Whereas, Additional work was required to complete the project and further contingency funding in the amount of $14,859.42 is required to cover the approved change orders for a total contract value of $66,771.42;
Whereas, Funding is available in the Sanitary Sewer Capital Budget for the Eighth Street Sanitary Sewer Manhole Replacement Project change order; and
Whereas, Fonson, Inc. complies with the City's Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve the amendment to the contract awarded to Fonson, Inc. for the Eighth Street Sanitary Sewer Manhole Replacement Project;
RESOLVED, That an additional contingency amount of $14,859.42 be approved to finance change orders to the contract with Fonson, Inc.;
RESOLVED, That the Mayor and City Clerk be authorized and directed to amend and execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That funds be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.