Title
Resolution to Approve an Agreement for Professional Services for Construction Materials Testing with Testing Engineers & Consultants, Inc. (TEC) for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project ($49,510.00; RFP No. 921)
Memorandum
Attached for your review and consideration, please find a resolution to approve an Agreement for Professional Services with Testing Engineers & Consultants, Inc. (TEC) for construction materials testing services in the amount of $49,510.00 for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project.
Budget/Fiscal Impact
Services to be performed include all the required testing for soils, aggregates, asphalt, and concrete. Funds for the requested services are available in the existing project budget for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project.
Project work includes replacement of existing aged and deteriorating water mains within the Hewett Dr, Russell Rd, Russett Rd, Redeemer Ave street network. The project also involves connecting these new mains with those in an adjacent neighborhood network to create a looped connection. This will be accomplished by installing a new water main beneath Fritz Park and through property owned by the Ann Arbor Public Schools. Additional work includes replacing segments of concrete curb and gutter, as required; removing and replacing the hot mix asphalt pavement; replacing concrete sidewalk ramps and other related sidewalk work; and restoration of lawn extension and playground areas.
Construction is anticipated to begin in mid/late June 2015 and be complete by mid November 2015. Site restoration will be completed by late May 2016.
We received proposals from five firms for the required construction materials testing services. Project Management staff evaluated the proposals and selected TEC based on the proposal, staff qualifications, past involvement with similar projects, and cost.
TEC complies with the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, It is necessary to retain a qualified testing firm to perform testing services for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project;
Whereas, Proposals were received by the Purchasing Services Office and evaluated by Project Management Services Unit staff on the basis of staff qualifications, past involvement with similar projects, proposed work plan, and cost;
Whereas, Testing Engineers & Consultants, Inc. of Ann Arbor, Michigan has submitted to the City a proposal for the necessary services, setting forth the services to be performed by said firm and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, Testing Engineers & Consultants, Inc. complies with the City’s Non-discrimination and Living Wage Ordinances; and
Whereas, The required funds for the construction materials testing services are available in the existing project budget for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project;
RESOLVED, That an Agreement for Professional Services with Testing Engineers & Consultants, Inc. in the amount of $49,510.00 be approved for construction materials testing services for the Hewett Drive, Russell Road, Russett Road, and Redeemer Avenue Water Main Replacement Project;
RESOLVED, That a contingency amount of $5,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the Professional Services Agreement with Testing Engineers & Consultants, Inc., not to exceed $5,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That City Council authorize the City Administrator to approve amendments to the agreement within the project budget; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.