Title
Resolution to Award a Construction Contract to Evergreen Civil, LLC in the amount of $327,231.00 for the McKinley-White-Arch Storm Culvert Abandonment Project
Memorandum
Attached for your review and approval is a resolution to award a contract to Evergreen Civil, LLC in the amount of $327,231.00 for the McKinley-White-Arch Storm Culvert Abandonment Project.
Budget/Fiscal Impact
This project is included in the Capital Improvement Plan (CIP) for an amount of $500,000.00, funded from the Stormwater Fund. As this work is part of a planned capital project, the project will have no unplanned operational impacts, and will reduce long term maintenance costs.
The City's current Capital Improvements Plan includes project UT-ST-10-18, for the abandonment of the existing unused storm sewer culvert at several locations on McKinley, White, and Arch Streets between State and Packard. At these locations, the top of the existing culvert also serves as a sidewalk. The storm culverts, constructed a century ago, became functionally obsolete when storm sewers were later constructed under those streets. Additionally, deteriorated sidewalk sections over the culverts are in need of repair, which is challenging and expensive without first abandoning the culverts.
This project will remove the old sidewalks, fill in the culverts, and pave new sidewalks over the abandoned culvert. Also included in this project is the replacement of some storm sewer pipe, driveway approaches, curb and gutter, and other related work.
Four (4) bid proposals were received in response to the invitation to bid (ITB-4353), and publicly opened on Monday, April 6, 2015. The low bid was submitted by Evergreen Civil, LLC in the amount of $327,231.00, which is approximately 3% less than the Engineer's Estimate.
The construction of the project is scheduled to begin in June and be completed in August 2015, prior to student move-in for the University of Michigan campus.
The contractor complies with the City of Ann Arbor's Non-discrimination and Living Wage Ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The 100-year old storm sewer culverts directly under the sidewalks on McKinley, White, and Arch Streets are functionally obsolete, and the sidewalks are challenging and expensive to maintain;
Whereas, Construction plans have been prepared for the culvert abandonment and sidewalk replacement;
Whereas, The project is included in the City's Capital Improvement Plan (UT-ST-10-18 ) and is estimated to cost $500,000.00;
Whereas, Competitive bids were received on April 6, 2015 and Evergreen Civil, LLC, of Northville, Michigan was the lowest responsible bidder at $327,231.00; and
Whereas, Evergreen Civil, LLC complies with the City of Ann Arbor Living Wage and non-discrimination Ordinances;
RESOLVED, That the contract for the McKinley-White-Arch Storm Culvert Abandonment (ITB-4353) be awarded to Evergreen Civil, LLC in the amount of $327,231.00;
RESOLVED, That a contract contingency amount of $40,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Evergreen Civil, LLC not to exceed $40,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.