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File #: 15-0523    Version: 1 Name: 6/1/15 Microsoft EA Renewal Agreement with Dell
Type: Resolution Status: Passed
File created: 6/1/2015 In control: City Council
On agenda: 6/1/2015 Final action: 6/1/2015
Enactment date: 6/1/2015 Enactment #: R-15-194
Title: Resolution to Approve Renewal of a Three-Year Enterprise Agreement with Microsoft Corporation and Related Three-year Payment Plan to Dell Marketing L.P. ($773,407.02)
Attachments: 1. DellQuote
Title
Resolution to Approve Renewal of a Three-Year Enterprise Agreement with Microsoft Corporation and Related Three-year Payment Plan to Dell Marketing L.P. ($773,407.02)
Memorandum
The attached resolution seeks authorization to approve the third renewal of a three-year Enterprise Agreement with Microsoft Corporation, payable in three annual installments, for FY2016, FY2017 and FY2018 in the amount of $257,802.34 each year to Dell Marketing L.P., totaling $773,407.02, subject to annual budget approvals.

Fiscal/Budget Impact: This expenditure is planned for and budgeted in the FY2016, FY2017 and FY2018 Information Technology Services Fund budget.

The City of Ann Arbor received three quotations for renewal of the Microsoft Enterprise Agreement and Dell Marketing L.P. submitted the lowest quotation.

This renewal agreement provides the City access to current software licenses, upgrades and maintenance for Microsoft Windows Desktop Operating Systems, Office365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, SQL Server and SharePoint Server Client Access Licenses.

This agreement also provides the City of Ann Arbor the ability to spread the payments over three year timeframe, continues to provide City employees access to enhanced technical support, technical training vouchers and provides annual strategic consulting services.

Funds for this maintenance expense are budgeted and approved in the FY2016 Information Technology Service Fund Budget and planned for in the FY2017 and FY2018 IT Fund Budgets. Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $257,802.34 for FY2016, as well as the authorization of payment of the balance by purchase orders of $257,802.34 in both FY2017 and FY2018, subject to and subsequent to annual budget approvals in each fiscal year. Under the terms of the Agreement, it may be terminated for non-appropriation if FY2017 and FY2018 funding is ...

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