Title
Resolution to Approve a Contract with Best Asphalt to Rebuild the Tennis and Basketball Courts at Allmendinger and Hunt Parks ($168,595.60)
Memorandum
Attached for your review and action is a resolution to approve a $168,595.60 contract with Best Asphalt to rebuild the tennis and basketball courts at Allmendinger and Hunt Park.
The City has been making improvements to existing tennis and basketball courts that are in disrepair. The Allmendinger and Hunt Park courts were first constructed in 1965 and top coated in the mid 1970's. The court surfaces have multiple cracks, and the bases are in disrepair and require a complete rebuild. Additionally, the courts were undersized when they were originally constructed, and this improvement will increase the size of the tennis courts to provide adequate safety buffers.
A mailing was sent to all residents within a ΒΌ mile radius of these parks, informing them of the renovations and inviting them to an informational session about the projects, held on Thursday, April 16, 2015.
Game court repairs and reconstruction to these sites are identified in the CIP and PROS plan as park priorities. The project meets multiple Sustainability Goals, including:
• Safe Community
• Engaged Community
• Active Living and Learning
• Sustainable Systems
Four bids were received by the City for this project:
Best Asphalt $168,595.60.00*
Ahern Contracting $181,974.70.00
Nagle Paving $231,573.20.00
Michigan Recreational Construction $232,274.89.00
*Lowest responsible bidder.
Staff is recommending awarding a contract to Best Asphalt in the amount of $168,595.60 for improvements to Allmendinger and Hunt Parks. A 10% construction contingency ($16,860.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $185,455.60 contract and contingency amount be approved for the life of the project without regard to fiscal year. Funding is available in the approved FY2015 Park Maintenance and Capital Improvement Millage budget.
The Park Advisory Commission recommended approval of this contract at their April 21, 2015 meeting.
Staff
Prepared by: Colin Smith, Parks & Recreation Services Manager
Reviewed by: Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Allmendinger and Hunt Park tennis and basketball courts are in disrepair and in need of major renovation,
Whereas, The Parks and Recreation Open Space Plan recommends infrastructure improvements for tennis and basketball courts that are in disrepair;
Whereas, The Park Advisory Commission recommended approval of this contract at their April 21, 2015 meeting;
Whereas, Competitive bids were received by Purchasing on March 11, 2015; and
Whereas, Best Asphalt submitted the lowest responsive bid and complies with the requirements of the City nondiscrimination and living wage ordinances;
RESOLVED, That City Council approve a contract in the amount of $168,595.60 with Best Asphalt to rebuild the tennis and basketball courts at Allmendinger and Hunt Parks, approve a construction contingency of $16,860.00 (10%) to cover potential contract change orders, and $185,455.60 for the life of the project without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.