Title
Resolution to Award a Construction Contract to Barrett Paving Materials, Inc. (ITB-4371, $5,500,025.00) for the 2015 Street Resurfacing Project
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Barrett Paving Materials, Inc. in the amount of $5,500,025.00 for the 2015 Street Resurfacing Project.
The 2015 Street Resurfacing Project consists of the resurfacing of approximately nine major streets and fifteen local streets located throughout the City. Attached is the anticipated street list. Construction is scheduled to begin approximately May 1, 2015 and to be completed in October 2015. The exact schedule for each street will be adjusted to best coordinate with scheduled events (such as Art Fair, U of M home football games, in-session school days) and other construction projects.
The Street Resurfacing Project is created as a unit price contract with the understanding that the actual quantities used in construction will vary. Reflecting this flexibility, if any streets on the existing list are removed for any unforeseen circumstances, other streets within the city may be substituted. If the funds are depleted prior to the completion of all the streets listed on the attachments, the construction contract will be terminated and the balance of the streets will be deferred to a future Resurfacing Project.
Budget/Fiscal Impact
The current City of Ann Arbor Capital Improvements Plan (CIP) includes the Annual Street Resurfacing Project. The FY 15 budget for the 2015 Resurfacing Project is $6,850,000.00, and includes estimated revenue from the following sources:
Street Reconstruction Millage: |
$3,120,000.00 |
County PA 283 Millage: |
$2,490,000.00 |
Major Street Fund: |
$ 760,000.00 |
Stormwater Fund: |
$ 280,000.00 |
Water Fund: |
$ 200,000.00 |
As this project includes the previously appropriated supplemental funding from the Major Street Fund (R-14-161) to address severe winter infrastructure damage, County PA 283 Millage funding, and includes the planned annual program it will have no additional operational impacts.
Traffic Control During Construction
For all the streets, local access will be maintained throughout the construction. On the major streets, for the most part, traffic will be maintained around the work zone using flaggers. The exception will be during some milling and paving operations when traffic may be temporarily detoured. Message boards will be utilized to notify drivers of upcoming construction-related delays.
Public Outreach
In March, an informational notice was mailed to all residents within the resurfacing limits of each street. The notice informed the residents of the project and provided resources to find more information. This additional information can be found on the project web page at: www.a2gov.org/RoadConstruction
Residents will receive another notification prior to construction and regular emails will be sent to keep people informed on the progress of the construction.
Bidding
Plans and specifications were distributed electronically via BidNet and the City's Procurement webpage. Three bids were received and opened on March 13, 2015. The lowest responsible bid, in the amount of $5,500,025.00 is about 6% lower than the engineer's estimate of $5,872,728.00. A tabulation of the bids is attached.
Barrett Paving Materials, Inc. complies with the requirements of the non-discrimination and living wager ordinances.
Staff
Prepared by: Nick Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor Adopted 2015 Street Millage Capital Budget includes sufficient funds for the Annual Street Resurfacing Project;
Whereas, The Major Street Fund received a supplemental appropriation to address infrastructure damages as a result of a severe winter (R-14-161);
Whereas, The City will be reimbursed an estimated $2,490,000.00 from Washtenaw County with County PA 283 Millage funds;
Whereas, The 2015 Street Resurfacing Project includes the resurfacing of approximately 9 major streets and 15 local residential streets located throughout the City;
Whereas, The 2015 Street Resurfacing Project is necessary to maintain high quality streets in the City of Ann Arbor;
Whereas, Competitive bids were received by Procurement on March 13, 2015 and Barrett Paving Materials, Inc. was the lowest responsible bidder at $5,500,025.00;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a Contract with said company for said construction project; and
Whereas, Barrett Paving Materials, Inc. complies with the requirements of the Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a contract in the amount of $5,500,025.00 be awarded to Barrett Paving Materials, Inc. for the construction of the 2015 Street Resurfacing Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That a contingency amount of $550,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Barrett Paving Materials, Inc., not to exceed $550,000.00 in order to satisfactorily complete this project;
RESOLVED, That the project funds and major street previously appropriated funds be available without regard to fiscal year;
RESOLVED, That the City Administrator is authorized to take necessary administrative actions to implement this project, including issuing Traffic Control Orders for the streets included in the 2015 Street Resurfacing Project, including parking prohibition as needed in excess of 1 block and/or 90 days; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.