Title
Resolution to Approve a Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for Water Treatment Plant West High Service Elevated Storage Tank Project ($476,563.00)
Memorandum
This memorandum and resolution requests approval of a professional services agreement for professional engineering services with Fishbeck, Thompson, Carr & Huber, Inc. for a total of $476,563.00.
In October 2014, the City issued a request for proposals for the study, design, bidding, and construction phase services for the West High Service Elevated Storage Tank Project. The City's water system is currently divided into five pressure districts. One district is fed by gravity and three districts are served by an elevated water storage tank for pressure control. The West High Service District is the only pressure district without elevated storage. The scope of this project is to provide a new elevated water tank in the West High Service District to strengthen system reliability, improve pressure control, and provide additional storage to meet peak demands and fire flows in this district. This project is included in the approved CIP for FY15-17.
Because this project involves locating a new elevated tank, extensive public engagement is included in the Consultant's scope of work. Also included is the potential to add public art to the new elevated tank, similar to the proposed approach at the Manchester elevated water tank. The City will be working with the Public Art Commission to consider this venue for a public art project.
The City received six (6) proposals for this work. After evaluation of the proposals, it was decided that Fishbeck, Thompson, Carr & Huber, Inc. was the most qualified firm to provide these services. It is therefore recommended that City Council approve the professional services agreement with Fishbeck, Thompson, Carr & Huber, Inc. to perform the engineering services for the Water Treatment Plant West High Service Elevated Storage Tank Project.
Fishbeck, Thompson, Carr & Huber, Inc. received Human Rights approval on July 1, 2014, and complies with the living wage ordinance.
This project is to be funded from the approved Water Supply System capital budget.
Staff
Prepared by: Brian Steglitz, P.E., Interim WTSU Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City issued a Request for Proposal for professional engineering services for the Water Treatment Services Unit for the West High Service Storage Tank project;
Whereas, Of the six (6) proposals received, Fishbeck, Thompson, Carr & Huber, Inc. was selected as the most qualified firm to provide the required engineering services;
Whereas, These improvements are required to provide a new elevated water tank in the West High Service District to strengthen system reliability, improve pressure control, and provide additional storage to meet peak demands and fire flows for customers in this district;
Whereas, The Technical Engineering Services will be funded from the approved Water Supply System capital budget; and
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. has received Human Rights approval on July 1, 2014, and complies with the Living Wage Ordinance;
RESOLVED, That Council accepts the proposal and awards a Professional Services Agreement to Fishbeck, Thompson, Carr & Huber, Inc. in the amount not to exceed $476,563.00;
RESOLVED, That Council authorizes the inclusion of public art in this project;
RESOLVED, That a contingency in the amount of $50,000.00 is approved to finance change orders to the professional services agreement with Fishbeck, Thompson, Carr & Huber, Inc. to be approved by the City Administrator;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract for services after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City makes the following declaration for the purposes of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the internal Revenue Code of 1986, as amended, that the City reasonably expect to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the funds be available for the life of the project without regard to fiscal year until the Professional Service Agreement ends.