Title
Resolution to Award Contract for the Geddes Dam - Tainter Gate #4 Replacement Project to Gerace Construction Company, Inc. ($299,900.00)
Memorandum
This memorandum and resolution requests approval to award a contract to Gerace Construction Company, Inc. for the Geddes Dam - Tainter Gate #4 Replacement Project ($299,900.00). The Geddes Dam functions as a recreational dam and this project was presented to and recommended for approval by the Parks Advisory Commission on January 27, 2015.
On January 17, 2014, the City experienced a loss of Tainter Gate #4 functionality at the Geddes Dam. The electronic starter which controls the up and down movement of the gate failed due to the extreme temperatures, causing the gate to rise out of the water and pull the gate through its mechanical stops. The lifting chains subsequently broke and the gate failed to fully open. After the gate was lowered with a crane and inspected, it was determined that significant structural elements of the gate were badly damaged. Additionally, the gate exhibited signs of corrosion, leaks, coating failure and other necessary repairs. Consequently, it was determined that the repair of the gate was not cost effective, and that a complete replacement was recommended. This gate is a critical piece of equipment at the Geddes Dam. Without its operation, the City would risk the ability to fully pass the design flow of the dam.
The City received the following three bids:
Gerace Construction Company, Inc. |
$299,900.00 |
Anlaan Construction |
$365,700.00 |
Oak Construction |
$411,000.00 |
Since Gerace Construction Company submitted the lowest responsible bid in the amount of $299,900.00, it is recommended that their bid for $299,900.00 be accepted, and that Gerace Construction Company, Inc. be awarded the contract for the Geddes Dam - Tainter Gate #4 Replacement Project.
The overall budget for the project is estimated at $395,000.00 which includes the contract for Gerace Construction Company ($299,900.00), project management and inspection services by City Staff ($15,000.00), contingency for the contract with Gerace Construction Company for change orders to be approved by the City Administrator ($30,000.00), and engineering services provided by Stantec Consulting ($49,900.00).
The funds for this project are included in the approved Parks Maintenance and Capital Improvement Millage.
Gerace Construction Company has received Human Rights approval on January 12, 2015, and complies with the living wage ordinance.
Staff
Prepared by: Brian Steglitz, Interim Manager, Water Treatment Services
Reviewed by: Craig Hupy, Public Services Area Administrator; Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, It is necessary to complete the Geddes Dam - Tainter Gate #4 Replacement Project to ensure continued safety and complete operation of the Geddes Dam;
Whereas, The Parks Advisory Commission recommended approval of this project at their meeting on January 27, 2015;
Whereas, The Geddes Dam - Tainter Gate #4 Replacement Project will replace critical infrastructure that has failed;
Whereas, Of the three bids received, Gerace Construction Company provided the lowest responsible bid in the amount of $299,900.00;
Whereas, Gerace Construction Company has received Human Rights approval on January 12, 2015, and complies with the living wage ordinance; and
Whereas, Funding in the amount of $395,000.00 for the Geddes Dam - Tainter Gate #4 Replacement Project will be appropriated from the approved Parks Maintenance and Capital Improvement Millage.
RESOLVED, That Council accept the proposal and award a contract to Gerace Construction Company in the amount of $299,900.00 for the Geddes Dam - Tainter Gate #4 Replacement Project;
RESOLVED, That a contingency in the amount of $30,000.00 be approved to finance change orders to the contract with Gerace Construction Company to be approved by the City Administrator;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract for services after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That funds for this project be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.