Title
Resolution to Approve the Purchase of Four Police Motorcycles from BMW Motorcycles of Southeast Michigan (ITB # 4354 - $105,624.80)
Memorandum
The attached resolution authorizes the purchase of four 2015 BMW R1200RT-P motorcycles at $26,406.20 each for a total of $105,624.80 from BMW Motorcycle of Southeast Michigan, Plymouth, Michigan.
The City's labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first.
The police motorcycles listed on this resolution will replace patrol vehicles that will have reached the 80,000 miles limit or the 6 years in service limit in the next year.
For the last three fiscal years the Safety Services Area has leased four Harley Davidson motorcycles on a year to year contract. BMW does not offer a year to year lease program.
Some of the major reasons to purchase the BMW brand motorcycles include factory install safety lighting which eliminates additional charges to have lighting installed, a water/air cooled engine which keeps the operator more comfortable in slow city driving conditions, the ability to have the safety lighting operating with the key removed from the ignition, and standard equipment which includes tire pressure monitoring system, anti-slip controls which improves operators safety and control, and heated seats and hand grips which extends the operating season.
This purchase follows the guidelines of the City's Green Fleet Policy to reduce the amount of fuel used and to pay a premium for "greener" vehicles if necessary.
BMW Motorcycle of Southeast Michigan, Plymouth, MI, was the sole responsible bidder to ITB # 4354, dated November 5, 2014.
Adequate funds for these purchases have been budgeted in the Fleet Services budget for fiscal year 2015.
BMW Motorcycle of Southeast Michigan received Human Rights approval on November 24, 2014.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst Fleet & Facility Unit
Reviewed by; Matthew J. Kulhanek, Fleet & Facilities Manager
Craig Hupy, Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase replacement vehicles for the City's fleet;
Whereas, BMW Motorcycles of Southeast Michigan, Plymouth, MI, is the sole responsive bidder to ITB # 4354; and
Whereas, BMW Motorcycles of Southeast Michigan received Human Rights approval on November 24, 2014.
RESOLVED, That City Council approve the issuance of a purchase order to BMW Motorcycles of Southeast Michigan for the purchase of four 2015 BMW R1200RT-P motorcycles at $26,406.20 each for a total amount of $105,624.80;
RESOLVED, That funds for this purchase come from the 2015 Motor Equipment budget with funds to be available without regard to fiscal year;
RESOLVED, That the vehicles being replaced (nos. 0048, 0082, 0340, and 0341) be sold at the next City vehicle auction; and
RESOLVED, That the City Administrator is authorized to take the necessary actions to implement this resolution.