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File #: 14-0644    Version: 1 Name: 5/19/14 - Award Construction Contract to Evergreen LLC for Pontiac Trail Improvements Project
Type: Resolution Status: Passed
File created: 5/19/2014 In control: City Council
On agenda: 5/19/2014 Final action: 5/19/2014
Enactment date: 5/19/2014 Enactment #: R-14-160
Title: Resolution Awarding a Construction Contract to Evergreen Civil, L.L.C. for the Pontiac Trail Improvements Project ($2,605,190.50; Bid No. ITB-4324)
Attachments: 1. Overall Project Map, 2. ITB #4324 Contract Documents FINAL, 3. ITB #4324 Bid Tab
Title
Resolution Awarding a Construction Contract to Evergreen Civil, L.L.C. for the Pontiac Trail Improvements Project ($2,605,190.50; Bid No. ITB-4324)
Memorandum
Attached for your review and approval please find a resolution that awards a construction contract to Evergreen Civil, L.L.C. in the amount of $2,605,190.50 for the Pontiac Trail Improvements Project.
 
The FY 2012-2017 Capital Improvements Plan (CIP) includes the Pontiac Trail Improvements Project, which consists of the reconstruction of Pontiac Trail beginning just north of Skydale Drive to just south of the bridge over M14/US23.  In addition to the street reconstruction, the project also includes extending water main north from Dhu Varren Road to just south of the bridge over M14/US23, extending sanitary sewer north from Skydale Drive to just south of bridge over M14/US23, construction of new sidewalk along the east side of Pontiac Trail, and installation of bike lanes. The project will also include stormwater infiltration trenches, edge drains, and the addition of a small section of curb and gutter. The project is expected to begin in June of 2014 and be completed by fall of 2014.  
 
Plans and specifications were made available through BidNet. Five bids were received and opened on April 14, 2014. The lowest responsible bid, in the amount of $2,605,190.50 is $169,954.50 below the engineer's estimate of $2,775,145.00. Attached is a tabulation of the bids received for the project.
 
Evergreen Civil, L.L.C. has received Human Rights approval and all employees of who will work on this project, will receive compensation in accordance with the Living Wage Ordinance.
Staff
Prepared by:  Nicholas Hutchinson, P.E., City Engineer
Reviewed by:  Craig Hupy, Public Services Area Administrator
Approved by:  Stephen D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor Adopted Capital Budget includes the Pontiac Trail Improvements Project;
 
Whereas, Funds are included in the approved capital budgets as follows, Street Millage ($1,975,000.00), Stormwater ($200,000.00), Sanitary Sewer ($2,500,000.00), and Water ($450,000.00);
Whereas, Funds are included in the appropriate approved capital budgets;
 
Whereas, It is necessary to install new sanitary sewer, water main and stormwater improvements in advance of the full depth road reconstruction to provide sanitary sewer and reliable drinking water service for future expansion along the corridor;
 
Whereas, Competitive bids were received by the Office of Procurement on April 14, 2014 and Evergreen Civil, L.L.C. was the lowest responsible bidder with a submitted bid of $2,605,190.50;
 
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
 
Whereas, It is now necessary to enter into a Contract with said company for this construction project;
 
Whereas, Evergreen Civil, L.L.C. has received Human Rights approval and complies with the Living Wage Ordinance; and
 
Whereas, The total project cost is estimated to be $5,125,000.00;
 
RESOLVED, That a contract in the amount of $2,605,190.50 be awarded to Evergreen, L.L.C. for the construction of the Pontiac Trail Improvements Project, ITB #4324;
 
RESOLVED, That a contract contingency amount of $260,520.00 be established and that the City Administrator be authorized to approve additional change orders to the construction contract with Evergreen Civil, L.L.C. not to exceed $260,520.00 in order to satisfactorily complete this project;
 
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
 
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.