Title
Resolution to Approve the Purchase of Two Commercial Mowers/Snow Broom combination units from Spartan Distributors (State of Michigan Contract #71B0200329) for $100,853.54
Memorandum
The attached resolution authorizes the purchase of two 2014 Toro model 7210 commercial six-foot wide mower/snow broom combination units at $50,426.77 each for a total of $100,853.54 through the 2014 State of Michigan's MiDeal cooperative purchasing contract.
The Toro model 7210 Groundsmaster is equipped with a 72 inch zero turn mower deck during the summer months and then will be converted into a tracked unit with enclosed cab to which we will mount a 60" snow broom, a 60" snow blower, or a 60" snow blade depending on the area to be cleared and the depth of the snow.
These units will replace one 36" walk behind mower, one 52" walk behind mower, and three 72" riding mowers. By purchasing the new Toro units we will eliminate five seasonal pieces of equipment and replace them with two units that will be used year round. This purchase will also eliminate the routine use of pickup trucks with plow blades to clear park paths. Trucks are not well suited for clearing the narrow winding paths found in most City parks. They are often wider than the path and are unable to negotiate sharp turns. When the truck tires come off the path they cause damage and rutting that needs to be repaired in the spring.
As mowers, these units will be utilized to mow preferred areas such as baseball fields and renovated athletic fields at Fuller Park and Olson Parks respectively as well as general park space. When converted to snow removal, these units provide the flexibility and adaptability to switch attachments in less than 2 minutes allowing staff to adjust and adapt to the variety of snow events we encounter. These units are narrow and extremely maneuverable which, in addition to clearing park path ways, will allow us to remove snow on the downtown heavy traffic route and narrow bridge walkways. This will be done more expeditiously and with less hand work, thus improving productivity and reducing staff time.
Spartan Distributors of Sparta, MI was awarded Contract Number 071B0200329 by the State of Michigan, for Lawn & Garden Equipment. This contract is part of the States extended purchasing program, which allows local government agencies to purchase off it through the Cooperative Purchase provision.
The Fleet & Facility Unit has adequate funds in their FY 2014 budget for this purchase.
Spartan Distributors received Human Rights approval on April 9, 2014.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst -Fleet & Facility Unit
Reviewed by: Matt Kulhanek, Fleet & Facility Unit Manager, Matt Warba, Assistant Field Operations Unit Manager and Craig Hupy, P.E., Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Fleet & Facility Unit needs to purchase replacement mowers for the City's fleet;
Whereas, Competitive bids were received by the State of Michigan;
Whereas, Spartan Distributors of Sparta, MI, received the contract for Lawn & Garden Equipment; and
Whereas, Spartan Distributors received Human Rights approval on April 9, 2014;
RESOLVED, That City Council approve the issuance of a purchase order to Spartan Distributors in the amount of $100,853.54, for the purchase of two 2014 Toro model 7210 commercial mower with Polar Trac conversion kit at $50,426.77 each, from 2014 budgeted Motor Equipment Funds with the funds to be available without regard to fiscal year;
RESOLVED, That the units being replaced, nos. 6863, 6864, 6865, 6870, and 6872 be sold at the next City vehicle auction after delivery of new units; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.