Title
Resolution to Award Contract for Barton Dam Repair Project to Catskill Remedial Contracting Services, Inc. ($123,684.60)
Memorandum
This memorandum and resolution requests approval to award a contract to Catskill Remedial Contracting Services, Inc. for the Barton Dam Right Embankment Drainage Blanket Installation Project. This project involves repair of a boil that has surfaced in the drainage ditch at the base the right embankment at Barton Dam. The boil has been identified as a potential failure mode for the dam embankment by the Federal Energy Regulatory Commission (FERC), who is responsible for regulating this dam. Because of the potential risk associated with boils on dam embankments, the FERC has required the City to remediate the boil. This project will repair the boil and the surrounding area to meet FERC's requirements.
The City received the following four bids:
Pranam GlobalTech $ 115,150.00
Catskill Remedial Contracting Services $ 123,684.60
Erie Construction $ 147,965.00
Gerace Construction $ 274,500.00
Catskill Remedial Contracting Services, Inc. has submitted the lowest responsible bid in the amount of $123,684.60. While Pranam GlobalTech provided the lowest bid, their substandard performance on two other City projects has resulted in the disqualification of their bid.
The Barton Dam provides a benefit to both the General Fund and Water Fund, the project costs are to be shared equally. The General Fund portion of the project, $69,342.00, is available in the approved FY 14 General Fund Hydro Operations and Maintenance budget. The Water portion of the project is available in the approved Water Fund capital budget. $69,343.00.
Catskill Remedial Contracting Services, Inc. received Human Rights approval on September 19, 2013 and complies with the living wage ordinance.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, Public Services
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City discovered a boil in the drainage ditch at the base of the right embankment at Barton Dam during a safety inspection;
Whereas, The Federal Energy Regulatory Commission (FERC) requires that the boil be remediated to meet dam safety requirements;
Whereas, The Barton Dam provides benefit to both the General and Water Funds, Funding will be shared equally and is available in the Approved FY 14 General Fund Hydro Operations and Maintenance budget and the approved Water Fund Capital Budget;
Whereas, Of the four bids received, Catskill Remedial Contracting Services, Inc. provided the lowest responsible bid in the amount of $123,684.60; and
Whereas, Catskill Remedial Contracting Services, Inc. has received Human Rights approval on September 19, 2013, and complies with the Living Wage Ordinance;
RESOLVED, That Council accepts the proposal and awards a contract to Catskill Remedial Contracting Services, Inc. in the amount of $123,684.60 for the Barton Dam Right Embankment Drainage Blanket Installation Project;
RESOLVED, That a contingency in the amount of $15,000.00 is approved to finance change orders to the contract with Catskill Remedial Contracting Services, Inc. to be approved by the City Administrator;
RESOLVED, That the funds for this project be available without regard to fiscal year;
RESOLVED, That the City make the following declaration for the purposes of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the internal Revenue Code of 1986, as amended, that the City reasonably expect to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract for services after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.