Title
Resolution to Approve a Contract with TSP Services, Inc. for the Demolition of Farmhouse, Barns and Outbuildings at Wheeler Service Center, ITB-4268 ($57,940.00)
Memorandum
As part of the Wheeler Service Center Development Agreement the City entered into with Pittsfield Township, the City agreed to raze a farmstead that is located along Ellsworth Road just west of Shadowood Drive. The farmstead buildings are in poor condition and possess no historic significance. The buildings are an unattractive nuisance to humans and animals.
The demolition includes the removal of all structures located on the site, all structure foundations, all miscellaneous concrete and asphalt surfacing, with grading and restoration work consisting of topsoil, seed and mulch.
A lead and asbestos survey was conducted for all structures on the site on March 28, 2013. The survey found lead and asbestos in several of the structures. Abatement and proper, legal disposal are required for all materials on site exceeding federally mandated action levels.
Eight bids were received in response to ITB-4268:
TSP Services, Inc. $ 57,940.00
Able Demolition $ 68,820.00
Dore & Associates Contracting $ 71,100.00
Smalley Construction Company $ 79,250.00
Graham Construction Corporation $ 80,000.00
Blue Star $ 93,950.00
Homrich $ 124,000.00
E.T. MacKenzie Company $ 103,492.00
Staff recommends acceptance of TSP Services, Inc. as the lowest responsible bidder with a bid in the amount of $57,940.00 to demolish all the structures, foundations, miscellaneous concrete and asphalt surfacing and perform grading and restoration work on the farmstead at Wheeler Service Center and approval of a 15% construction contingency in the amount of $8,691.00 to cover potential change orders to be approved by the City Administrator, and that the $66,631.00 be approved for the life of the project. Funds are available in the Wheeler Maintenance Facility capital project budget.
TSP Services, Inc. received Contract Compliance approval on August 29, 2013 and Living Wage approval on April 30, 2013.
Staff
Prepared by: Nichole Woodward, PE, Field Operations
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City-owned farmstead located within the Wheeler Service Center site is to be demolished per the development agreement between the City and Pittsfield Charter Township;
Whereas, Demolishing the structures, foundations and debris from the farmstead removes an unattractive nuisance from City property;
Whereas, Of the eight bids received, TSP Services, Inc. submitted the lowest responsible bid;
Whereas, TSP Services, Inc. received Contract Compliance approval on August 29, 2013 and Living Wage approval on April 30, 2013; and
Whereas, Funds are available in the existing Wheeler Maintenance Facility capital project budget;
RESOLVED, That the City Council approve a contract with TSP Services, Inc. to demolish the farmstead and perform restoration work at the Wheeler Service Center, in the amount of $57,940.00 and approves a construction contingency of $8,691.00 to cover potential contract change orders during the life of the project;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency;
RESOLVED, That funds be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.