Title
Resolution Authorizing a Contract with Premier Truck Sales & Rental, Inc. for the Rental of Eight Rear Load Refuse Trucks ($117,200.00)
Memorandum
Please find attached for your consideration a resolution that authorizes a contract with Premier Truck Sales & Rental, Inc. for the rental of eight rear load refuse trucks for use in the City's fall yard waste collection.
In the fall, the volume of yard waste drastically increases and will overwhelm the City's fleet of three side load compost trucks. These side load truck have smaller "hoppers" designed for the one to two containers per stop found during normal yard waste collection.
The hopper is the area of the truck where the containers/bag are dumped before being packed into the truck. The smaller the hopper, the sooner the operator has to "pack" the truck. When the truck is packing, yard waste cannot be dumped into it.
The rear load trucks being rented have much larger hoppers and require the operator to pack the truck less often. These trucks are better suited for the multiple bags and containers seen during the fall months. Even while using trucks with larger hoppers, the volume increase of yard waste requires more than double the number of trucks sent out each day.
The Fleet and Facilities Unit of the Public Services Area solicited bids for the truck rentals. Four requests were sent out and two vendors were able to supply all eight trucks during the period needed.
BIDDER COST #TRUCKS TOTAL
Premier Truck Sales & Rental, Inc. $11,880.00 per Truck 8 $95,040.00
Bell Equipment Company $11,920.00 per Truck 8 $95,360.00
Rantoul Truck Center, LLC No Bid / No Trucks Available
Big Truck Rental, LLC No Bid / No Trucks Available
Funds were budgeted and are available in the FY14 operations & maintenance budget of the Solid Waste Enterprise Fund.
Included in this resolution is a contingency of $22,160.00 for two additional weeks of rental based on a weekly rental rate of $1,385.00 per truck.
Premier Truck Sales & Rental, Inc. received Human Rights approval on August 19, 2013.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst - Fleet and Facilities Unit
Reviewed by: Matt Kulhanek, Fleet and Facilities Unit Manager Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor will need to rent rear load refuse trucks for use in the fall yard waste collection program;
Whereas, Competitive bids were solicited by the Fleet and Facilities Unit of the Public Services Area and Premier Truck Sales & Rental, Inc. was the lowest responsible bidder;
Whereas, Premier Truck Sales & Rental, Inc. received Human Rights approval on August 19, 2013; and
Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY14 operations and maintenance budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute a rental contract with Premier Truck Sales & Rental, Inc. after approval as to substance by the City Administrator and as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.